The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities:
1. Directly supports a C16 level manager and generally supports an entire department
2. Manages day to day calendar(s) of senior management
3. Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
4. May prepare and review materials and correspondence for meetings
5. Assist with creation/modification of presentations, spreadsheets, and other various documents
6. Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
7. Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
8. Orders supplies and process invoices through Procure to Pay system
9. Process and follow-up on Virtual Requests
10. Assists in ad-hoc reports special projects as needed
11. Trains, coaches or guides other administrative staff when required
12. Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Qualifications:
13. Previous office administration experience preferably within a large and complex financial services or similar organization
14. Highly proficient in Microsoft Office
15. Consistently demonstrates clear and concise written and verbal communication skills
16. Demonstrated ability to quickly gain command of new systems
17. Self-motivated and detail oriented
Education:
18. Bachelor's/University degree or equivalent experience
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Job Family Group:
Business Strategy, Management & Administration
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Job Family:
Administrative Support
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Time Type:
Full time
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Most Relevant Skills
Please see the requirements listed above.
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Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
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