Contracts and Payouts Administrator – Anytime
Location: Maidstone, England, United Kingdom.
About Us
With over 30 years of expertise, Apogee transforms how organisations of every size and sector manage their IT delivering everything they need through one seamless point of contact. As an independent subsidiary of HP Inc., we combine the agility of a specialist provider with the power of one of the world’s leading technology companies, giving our clients instant access to cutting‑edge innovation backed by market‑leading service operations.
Job Details
We are seeking a detail‑oriented and proactive Contracts & Payouts Administrator to join our Contracts Division. This non‑managerial position plays a critical role in ensuring the smooth management of service contracts, financial transactions, and customer settlements. The ideal candidate will be highly organized, capable of managing multiple priorities, and confident communicating with internal teams and external partners.
Responsibilities
* Load new service contracts accurately into the ERP system
* Generate initial customer invoices and handle related administration
* Manage amendments and resolve contractual queries
* Apply annual price increases per contractual terms
* Issue credit notes and re‑invoices as needed
* Finalise contracts and maintain up‑to‑date records
Payouts & Funding Coordination
* Use funding platforms to manage queries and support payout efficiency
* Upload documentation to funding portals
* Collaborate with sales to resolve funding issues and avoid delays
* Prepare funder packs post‑delivery
* Monitor received payments against forecasts and report accordingly
Financial Reporting & Forecasting
* Maintain and update cash forecasting tools
* Work with Finance to ensure accurate reporting
* Ensure timely completion of invoicing tasks
* Produce monthly activity reports and flag training needs where necessary
Internal Collaboration & Communication
* Assign daily tasks using internal dashboards
* Communicate effectively across departments to resolve queries
* Work collaboratively via shared inboxes
* Ensure inboxes are managed and responded to efficiently
Compliance & Documentation
* Process contracts in accordance with funder regulations
* Create and distribute accurate documentation using e‑signature tools
* Provide detailed summaries when deals deviate from expected margins
* Verify documentation for correct signatories and audit trails
* Run reports to track outstanding queries and deal progress
Working Pattern
Monday to Friday, 08:30 to 17:30, with a one‑hour lunch break; flexibility to work from home typically two days per week and option for a 4‑day week.
Skills And Experience Required
* Minimum 1‑2 years’ experience in a contracts, finance, or administrative support role, ideally within a commercial or service‑driven environment.
* Proficient in Microsoft Word, Outlook, and Excel (basic level)
* Exceptional organisational skills with the ability to multitask and meet deadlines
* High attention to detail and accuracy
* Strong written and verbal communication skills
* Self‑motivated, with the ability to work independently and in a team
* Proactive and solution‑oriented approach
Desirable
* Experience understanding of contract types
* Familiarity with contract terms and conditions and use of ledger systems
Benefits
* Flexible working options
* 33 days holiday including bank holidays
* Holiday purchase scheme
* Enhanced family‑friendly benefits (maternity, adoption, paternity and IVF)
* 2 paid days off per year for voluntary work to support our local communities
* Staff Reward Scheme
* Pension scheme
* Life assurance 4 × salary
* Sponsorship for professional development and memberships
* Employee Assistance Programme, including access to a virtual GP and financial wellbeing support
* Mental health first aider support programme
* Cycle2work scheme
* Discounted Gym Membership
* Eye care voucher scheme
* Free flu vaccinations
* Employee social events and recognition activities throughout the year
* HP Employee discount programmes
* Mobile phone discounts
Why Join Apogee
At Apogee, our values Integrity, Passion, Courtesy & Respect, Inclusivity, Knowledge, People and Flexibility shape everything we do. We drive ethical practices and create an environment where you can grow, innovate and develop your career within a progressive, expanding organisation. We are looking for inspiring individuals who want to make a real impact in their careers and the world around them.
Diversity and Inclusion
Diversity and inclusion are at the heart of our success. We welcome applications from all backgrounds and actively value different perspectives across age, gender, ethnicity, sexual orientation, disability, religion and belief. You can bring your whole self to Apogee.
Flexibility and Accessibility
We support flexibility and accessibility. If flexible working is important to you, please include this alongside your salary expectations in your application so we can discuss it early in the process. If you have a disability or health condition and require adjustments during the recruitment process, contact our Talent Team on 0345 300 9955 – we are committed to making your experience inclusive and accessible.
Armed Forces Community
We are proud to support the Armed Forces community. Holding a Bronze Award in the Armed Forces Covenant, we welcome applications from Reservists, Veterans, Cadet Force Adult Volunteers and military families.
Job Information
* Seniority level: Entry level
* Employment type: Contract
* Job function: Legal
* Industry: Law Practice
* Locations: Maidstone, England, United Kingdom
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