Purpose of job
The Employment and Corporate team in Sevenoaks is recruiting for an articulate and forward thinking Team Administrator/Legal Secretary to come and join us on a full time permanent basis to provide professional, pro-active, and high level administration support to a small group of busy ambitious fee earners.
Accountabilities
1. Proactively working with fee earners to ensure relevant documentation is produced to meet clients’ expectations and deadlines;
2. Format, paginate, number and present documents in Birketts LLP house style;
3. Proof read all work;
4. Manage diaries of allocated fee earners in Microsoft Outlook;
5. General PA type duties including booking restaurants and accommodation;
6. To prepare narratives and bills and keep billing files up to date;
7. Process expense claims, payment requisition forms, returned advances;
8. Accurately maintain and update client and other relevant contact details on our client database;
9. Ensure that all electronic filing and paper based filing is up to date and maintained at regular intervals;
10. Respond to internal and external telephone enquiries professionally;
11. Proactively support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard and meets the required deadlines.
The candidate
You will have the ability to contribute at an operational level working well in a team and with excellent communication skills and can demonstrate general skills in:
12. Strong proactive administration experience;
13. Positive, enthusiastic and professional approach;
14. Strong attention to detail, high level organisational skills and reliable;
15. Self-motivated with an ability to use own initiative with a desire to learn.
16. Flexibility to learn and manage new things and work at pace when needed.
17. Ability to create positive impressions and relationships with clients.
18. Ability to liaise closely and seemlessly with colleagues in other offices and build good working relationships with others.
Equal opportunities
We are committed to recruiting individuals on merits of suitability for each role, on the basis of qualifications and experience. All applications are treated fairly and equally regardless of sexual orientation, race, disability, religious beliefs and any other protected characteristic, ensuring that there are equal opportunities at all stages of the recruitment process.
Core Benefits
One of the best things about joining Birketts is our rewards package. At Birketts we’re appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. You can expect to receive:
19. 25 days holiday (FTE) plus Bank Holidays
20. Long Service holiday award – 1 extra week every 10 years continuous service
21. Private Healthcare - BUPA (offered after probation is passed)
22. Scottish Widows Pension Scheme (5% employer / 5% Employee)
23. Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)
24. Life Assurance - 4 x salary / Permanent Health Insurance
25. Paid ESG (Environmental, Social and Governance) day
26. Enhanced Maternity/Paternity Leave
27. Season Ticket Loan
28. Gym Flex membership
29. Electric car scheme
30. Dress for your Day Policy
31. Agile Working Policy