Pharmaceuticals Stock Assistant Locations: Bottesford, Harlaxton, Waltham on the Wolds (site rotation required) Hours: 20 hours per week (4 hours per day, Monday to Friday) Salary: Competitive Are you experienced in dispensary operations, pharmaceutical stock control, or medical inventory systems? We’re looking for a reliable and detail-focused individual to take ownership of wholesale ordering, stock reconciliation, and supplier coordination across multiple sites within our healthcare group. This is a part-time, flexible role requiring travel between Bottesford, Harlaxton, and Waltham on the Wolds. The ability to drive and access your own vehicle is essential. Key Responsibilities Stock Management & Ordering: Monitor, maintain, and order pharmaceutical stock across three sites Check deliveries and reconcile stock with invoices and purchase orders Perform weekly stock counts and manage returns or discrepancies with suppliers Coordinate with wholesale distribution companies for timely and accurate supply Compliance & Documentation: Ensure records align with MHRA, pharmacy, and wholesale handling standards Maintain clear, auditable stock and ordering logs Escalate supply or compliance concerns where needed Finance & Invoice Administration: Reconcile supplier invoices against goods received Liaise with finance to address credit notes, returns, or discrepancies Support record-keeping for audits and internal reporting Communication & Liaison: Work collaboratively with the central finance, dispensary and managerial teams Act as the main point of contact for stock-related queries at each site Raise procurement or financial issues proactively What We’re Looking For Background in pharmacy, dispensary, or medical inventory administration desirable but not essential Understanding of pharmaceutical logistics and ordering systems Excellent organisational skills and attention to detail Confident managing stock and supplier relationships Comfortable with manual handling tasks and ability to lift Proficient in Excel and invoice matching A full UK driving licence and access to a car is required Desirable: NVQ Level 2/3 in Pharmacy Services or similar qualification Working Hours 5 days per week, 4 hours per day, hours to be discussed at interview (20 hours total) We are happy to discuss flexibility around working hours if needed What We Offer NHS Pension scheme (23.7% employer contribution) 36 days’ annual leave including bank holidays (pro-rata) Employee recognition and team-building events A flexible, friendly, and supportive working environment About Us We’re a network of four practices set across the picturesque landscapes of Lincolnshire, proudly caring for over 35,000 patients. Known for our forward-thinking ethos, we’re always exploring new ways to improve care and support our communities. We’re excited to be launching a new and growing operation, expanding across additional sites as we continue to reimagine business opportunities. This is your opportunity to get involved at the start of something impactful—where your role can truly help shape the future of our business. Our mission is simple: to provide outstanding, personalised care to our patients while nurturing a workplace that values growth, wellbeing, and success. We’re committed to sustainable healthcare through innovation and collaboration. Our core values— Opportunity, Enthusiasm, Support, Innovation, Family, and Balance —are more than words; they guide how we work together every day. How to Apply If you're ready to embark on a fulfilling career journey with a supportive and forward-thinking organisation, submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this position by clicking "Apply Now." For any questions, reach out to Cheila at [email protected]. Join the Welby Group, where your dedication is valued and rewarded! Welby Group is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Keywords for SEO: Pharmacy Administrator, Dispensary Support, Pharmaceutical Stock Control, Medical Logistics, Wholesale Order Processing, Invoice Reconciliation, Part-Time Healthcare Admin, Multi-Site Pharmacy Role, Dispenser.