Job Title: Business Assistant
Location: London, UK
Salary: £100K
A prominent London-based robotics company is seeking an experienced Business Assistant to support an ultra-high-net-worth individual. The ideal candidate will bring a proven track record of senior-level administrative support and fluency in Russian, with the ability to manage a diverse range of business and personal tasks in a fast-paced environment.
Key Responsibilities
* Data Entry & Management: Accurately input, update, and maintain data across spreadsheets and databases.
* Contact Management: Organize, update, and maintain contact lists, including business partners, clients, and suppliers (Excel, AirTable).
* Meeting Coordination: Schedule and oversee Zoom meetings, circulate invitations, and ensure all details are efficiently managed.
* Document Preparation: Draft, edit, and format business documents, presentations, and reports.
* Research & Data Mining: Conduct online research to gather business intelligence and prepare company profiles.
* Excel & Reporting: Build and maintain spreadsheets to support data analysis and business reporting.
* Analytics Support: Compile, analyze, and present data for executive decision-making.
* Translation: Provide written translation of documents when required (Russian/English).
* Minutes & Correspondence: Record and prepare meeting minutes; draft professional letters and correspondence.
* Data Storage Oversight: Organize and maintain digital storage systems for accuracy and accessibility (Notion).
* Calendar Management: Populate and analyze the CEO’s calendar to optimize time allocation.
Candidate Profile
The successful candidate will have:
* Minimum 7 years’ experience as an executive or business assistant to UHNWIs, CEOs, or high-profile business leaders.
* Fluency in Russian (spoken and written) is essential.
* Advanced proficiency with digital tools. SQL knowledge is advantageous.
* Strong organizational and time-management skills with the ability to multitask effectively.
* Exceptional communication and writing skills.
* A proactive, adaptable, and detail-oriented mindset.
* Ability to thrive under pressure, prioritize efficiently, and work independently.
* A positive, solution-driven approach with a professional demeanor.
Compensation & Benefits
* Competitive salary package (to be discussed with the final candidate).
* Paid leave including vacation and sick days.
* 23 working days of paid holiday annually plus 8 UK bank holidays.
* Additional office closure between Christmas and New Year (not deducted from annual leave).
* Visa sponsorship available.
* Pension plan.
* Full-time office-based role in London
#J-18808-Ljbffr