Senior Admin Lead (Digital)
The closing date is 11 March 2026
The purpose of this role is to provide effective line management to the administrative team within Digital Services, ensuring the delivery of high‑quality support across the department.
The role carries responsibility for the accurate processing of capital and revenue orders and invoices. It also includes maintaining reliable financial records and supporting the monitoring and reporting of digital expenditure, ensuring alignment with Trust policies and budgetary controls.
Additionally, the post holder will ensure that robust administrative systems and processes are in place to support the smooth and efficient operation of digital services. This includes maintaining consistency, accuracy, and compliance across all administrative functions, contributing to the overall effectiveness of the department.
Main duties of the job
The post holder will act as the primary administrative lead for ordering and financial reporting, playing a key role in managing procurement processes and supporting financial oversight.
Operational Supervision
As a supervisor, the role involves overseeing performance management, identifying training and development needs, and fostering a positive and productive team environment.
Communication with internal teams and 3rd parties
Liaise with internal teams, suppliers, and external partners to resolve queries. Provide updates in meetings and communicate effectively across multiple channels (email, phone, MS Teams, IT systems).
The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.
About us
We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.
Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:
* 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
* 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
* 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.
This high‑level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top‑quartile performance in the annual staff survey and Pulse surveys.
Job responsibilities
Manage purchase orders, invoices, and supplier communications.
Maintain accurate budget records, track departmental spend, and support audits/reports.
Use data tools to produce financial reports, identify trends, and provide planning data.
Ensure compliance with NHS financial policies, data protection, and audit requirements.
Escalate and resolve invoicing or tender‑related issues, while improving workflows.
Operational Supervision
Oversee administrative processes and ensure deadlines are met.
Lead and develop the admin team, handling HR matters, appraisals, and performance management.
Liaise with internal teams, suppliers, and external partners to resolve queries.
Provide updates in meetings and communicate effectively across multiple channels (email, phone, MS Teams, IT systems).
Other Duties
Prepare confidential correspondence and presentations.
Offer support to wider administrative functions when required.
This role is not eligible for sponsorship as per the Governments UK VISA and Immigration Rules and Regulations. For more information please visit https://www.gov.uk/browse/visas-immigration/work-visas
Person Specification
Qualifications
* Business or finance related degree or equivalent experience
* Experience of working within the NHS
Experience
* Demonstratable, relevant experience in a similar role
* Experience of using Microsoft applications, being proficient with Excel
Knowledge
* Knowledge of administrative procedures
* Experience of working with suppliers
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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