Duties:
* Oversee supplier onboarding and data controls (bank detail verification, VAT status, duplicate vendor checks)
* Manage invoice receipt, coding, and approvals in line with relevant authority levels.
* Ensure matching and discrepancies resolved.
* Run weekly payment proposals (aligned to cash forecast), secure approvals, and execute payment runs.
* Maintain AP ledger integrity: aged payables review, supplier statement reconciliations, debit balance clearance.
* Control employee expenses and credit cards.
* Process HMRC, rates, utilities, and lease payments; manage standing orders and direct debits
* Supervise customer onboarding and credit checks; set and regularly review credit limits and terms.
* Own billing and invoice processing including, sales order to invoice and invoice finance processing.
* Own relationships with credit insurers and bank for invoice finance facility.
* Ensure VAT compliant invoicing and maintain pricing and contract data integrity.
* Cash application and remittance matching. Manage resolving of unidentified/short payments.
* Run customer statements and dunning cycles; manage disputes, claims, chargebacks, and credit notes.
* Drive collections performance (DSO reduction); escape and negotiate repayment plans; manage third‑party collections if needed.
* Daily cash positioning and bank reconciliations (multi‑bank, multi‑currency).
* Prepare and control payment files (BACS, Faster Payments, CHAPS; SWIFT where relevant) with secure approvals.
* Maintain bank mandates and user access; enforce segregation of duties for payment creation, approval, and release (in line with relevant authority levels).
* Process incoming & outgoing FX transactions; post and reconcile FX gains/losses, support month‑end revaluations, manage FX hedges with bank (in line with forecast requirements).
* Manage other transactions including, card receipts, chargebacks, and online payment gateways and others
* Ensure UK VAT compliance (MTD), correct coding (standard/reduced/zero/exempt/RC), and timely returns support with reconciliations.
* Support audit (internal/external): samples, audit trails, narratives, and remediation of findings.
* Deliver complete and accurate month‑end processing close packs (AP accruals, GRNI, AR cut‑off, cash recs).
* Maintain policies and SOPs across department with signed reviews (at least annually).
* Ensure GDPR compliance for finance data (supplier/customer/employee information) and secure document retention.
* Own day to day operation of the finance processing stack (in Sage, Paperless and other systems).
* Drive automation and reduce manual journals.
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