Overview
Senior Management Team Assistant (Maternity Cover) role at CISWO The Coal Mining Charity. Provides comprehensive administrative and organisational support to members of the senior management team to ensure the smooth running of projects, meetings and wider operational activity.
Job Details
* Job Title: Senior Management Team Assistant (Maternity Cover)
* Reports to: North England Development Manager
* Location: Whiston, Rotherham (with some travel for meeting support)
* Job type: Fixed Term Maternity Cover
* Hours: 25 hours per week over a minimum of 4 days, to include Tuesday, Wednesday and Friday (exact hours to be agreed with the candidate)
* Seniority level: Mid-Senior level
* Employment type: Temporary
* Job function: Administrative
* Industries: Individual and Family Services
Responsibilities
* Provide comprehensive administrative support to the Senior Management Team, including diary/calendar management, organising internal and external meetings, preparing agendas, taking minutes, tracking actions and coordinating logistics (travel, accommodation, hospitality).
* Produce reports, presentations and briefs; collate and analyse information; maintain electronic and paper filing systems; ensure data protection and quality control standards.
* Support wider organisational activities and office operations (greeting visitors, post handling, telephone support) and provide cover for the Directorate Assistant during periods of absence.
* Assist with marketing materials, social media activity, promotional tasks and internal/external communications.
* Coordinate projects, monitor progress and communicate with project teams; manage version control and compliance records.
* Assist procurement through supplier research and quotes where needed.
Qualifications and Skills
* Good level of education with evidence of ongoing professional development
* Excellent administrative skills, including document formatting, minute-taking and a systematic approach to duties
* Experience supporting senior management and managing electronic diaries
* Strong interpersonal and communication skills; able to handle sensitive information with discretion
* Organised, proactive, able to prioritise and manage workload of own accord
* Attention to detail and high level of accuracy
* Flexible approach to work with ability to adapt and re-prioritise as needed
* Proficient IT skills, including Microsoft Office (Word, Excel, PowerPoint); data analysis and report writing experience
* Valid driving licence and access to a personal vehicle
* Experience in the charity or social care sector is advantageous
Application
APPLY ONLINE: https://ciswo.bamboohr.com/careers/28?source=aWQ9OA%3D%3D
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