Office and Property Administrator – Hampstead N2 (private Landlord)
Our client, based in Hampstead, North London, is actively seeking an Office and Property Administrator to join an independent property development and investment company. This is a demanding role which will require excellent organisational skills, a flexible approach and the ability to work under pressure.
Responsibilities
Responsibilities include but are not limited to:
* Responsible for day to day running of the office.
* Conducting Pre-tenancy duties and background checks on new tenants
* Check the diaries daily, move ins, check outs and organise as necessary with the relevant person(s) or company
* Take and handle calls for all AST property management related queries
* Organise gas certificate renewals with relevant contractors
* Organise electrical certificates and PAT tests
* Handling and sending out all Section notices ensuring they are sent out as required
* Entering all invoice details onto the database for maintenance works etc
* Produce invoices on the database for payment with landlords and email these to the relevant person(s) as applicable
* Scan files and save documents into data files as necessary
* Lodge deposits on the Deposit Protection Scheme including tenancy progression
* Book inventories with relevant companies and ensure all inventory details are on the database
* Liaise with contractors regarding maintenance
* Typing up Tenancy agreements and collate and generate all move in required information to be given to the relevant tenant(s)
* Producing invoices and emailing and posting them out.
* Scanning and emailing of property documents.
* Chasing payments and rents by email or phone.
* Formatting, editing, and proofing documents in Word, PowerPoint and Excel.
* Screening and monitoring telephone calls/enquiries and take accurate messages.
* Assist the Director with preparation of annual accounts.
* Liaise with solicitors and agents to conclude agreements made.
* Liaise with residential property lettings agents to comply with various regulations.
* To undertake more administrative work from the Director to manage his time effectively.
* Liaise and instruct bailiffs for collection of non payment of rent.
* Archiving/filing of all documents received in the office to appropriate files.
* Create E-files and deal with requests for documents made by business associates.
* Create and manage paper/electronic files for property files
* Reception duties – Meet and greet visitors and organise refreshments.
* Ensure office and kitchen supplies are stocked and readily available.
* Ordering and managing stationary/office supplies.
* Collect, distribute and send post.
* Responsible for facilities, repairs, IT and equipment.
The Successful Applicant will need to possess the following skills:
* Minimum 3year’s experience as a Property manager within a lettings or Property Investment background
* Some previous property experience would be seen as a benefit.
* Strong administrative and organisational skills
* Excellent interpersonal skills
* Attention to detail
* Flexibility and willingness to learn
* Excellent communication skills and able to articulate ideas in a concise way
The hours will be: Monday to Thursday 9am to 6pm; Friday 5.30pm finish
Salary range will be: £35,000pa to £40,000pa + benefits
If this role is of interest to you and you have the necessary role requirements, please submit your most up to date CV and contact details to Louise Foster at Roundpegs Property Recruitment today. Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Roundpegs Recruitment. If you are already registered with Roundpegs Recruitment, please express your interest in this role to your consultant.
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