We are working with a highly regarded professional services firm seeking an experienced Executive Assistant to support senior partners within a high-performing Corporate team.
The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team.
This is a full-time, permanent role with hybrid working and great benefits.
Key Responsibilities
Partner & Stakeholder Support
· Act as a professional, client-focused ambassador for partners both internally and externally
· Build highly effective working relationships with multiple partners
· Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals
· Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities
· Attend meetings, take minutes where required, and proactively follow up on actions
Diary & Inbox Management
· Take full ownership of complex and demanding partner diaries
· Proactively manage conflicts, queries, and last-minute changes
· Ensure partners are fully prepared for meetings and commitments
· Manage inboxes on behalf of partners, including:
· Drafting and sending emails
· Highlighting urgent or sensitive correspondence
· Redirecting client-critical emails to relevant fee earners or team members
Financial, Billing & Matter Management
· Demonstrate strong commercial and financial awareness
· Coordinate billing processes on behalf of partners
· Proactively organise WIP and financial review meetings
· Work closely with finance teams and client administrators to meet billing deadlines
· Take ownership of financial and matter management processes, including chasing unpaid bills
· Handle complex compliance and billing-related matters
Business Development & Marketing Support
· Liaise with Marketing and Business Development teams
· Coordinate BD activities for the Corporate team
· Assist with the preparation of pitches, presentations, and client materials
· Play a key role in organising client events, seminars, and conferences
Travel & Logistics
· Arrange complex travel end-to-end, including:
· Flights, accommodation, visas, and currency
· Manage arrangements in line with individual preferences
· Ensure diaries are fully updated with all travel details
Process Improvement & Leadership
· Introduce and implement best practice operational processes
· Act as a role model and change agent within the support function
· Work closely with the Secretarial Team Leader to improve ways of working
· Take full ownership of tasks, managing workload against deadlines and business needs
Working Environment
· Collaborative, inclusive, and high-performing culture
· Hybrid working model, balancing office presence with flexibility
· Central London office location
· Strong emphasis on wellbeing, teamwork, and professional growth
Essential Skills & Experience
· Proven experience supporting senior partners or executives in a Corporate department within a law firm or professional services environment
· Exceptional diary and inbox management skills
· Strong commercial and financial awareness
· Highly organised, proactive, and detail-focused
· Confident communicator with strong stakeholder-management skills
· Comfortable working at pace and handling competing priorities
For further information please contact Ella or Jess