Below is a refined version of the job description with improved formatting and clarity:
Job Title: Logistics and Sales Administrator
Opportunity for an organized and flexible administrator to join a growing global business in Essex.
Purpose of the Post
To be responsible for all aspects of logistics and sales administration, acting as the first point of contact with key customers and ANZCO NZ for order management, shipping details, and information requests. The role aims to support senior management by handling data management and accuracy of sales and logistics information, covering during holidays and travel, and being an active team member.
Duties and Tasks
Logistics Administration
* Verify importation documentation accuracy and liaise with ANZCO NZ to correct errors.
* Request PINs and coordinate bookings with hauliers.
* Send loadout and weekly shipment reports to customers and handle ad hoc inquiries.
* Update logistics logs with ETAs and dispatch details.
* Backup for the Logistics Manager.
* Manage orders between ANZCO NZ/Itoham Japan and customers for regular programs.
* Input sales data into ANZCO systems and confirm with customers.
* Handle customer-specific sales administration tasks.
* Manage important documents such as specs, certifications, trace requests, and industry data reports.
* Oversee various customer purchasing and supply chain systems.
* Create and distribute stock availability sheets to the sales team.
* Coordinate onboarding of new customers and related documentation.
General Administration
* Manage the office landline.
* Pack and courier product samples.
* Manage holiday calendars, office supplies, and expense filings.
* Potentially take over smaller customer accounts, if interested.
Other Duties
* Perform any additional duties or reports as assigned by the management team, within your skills and capabilities.
Person Specification
The ideal candidate should be self-motivated, enthusiastic, highly organized, and detail-oriented. Ability to work independently, adapt to a small team environment, and assist where needed are essential qualities.
Experience (Essential or Desirable)
* Industry knowledge and current practices (Desirable)
* Experience in logistics or sales administration (Essential)
* Experience in sales (Desirable)
* Proficiency in Microsoft Word, Excel, and Outlook (Essential)
* Ability to prioritize and meet deadlines (Essential)
* Effective communication skills (Essential)
* Flexible work ethic and team player (Essential)
Qualifications
N/A
Benefits and Conditions
* Discretionary bonus opportunity.
* Health Insurance.
* Defined contribution pension scheme with optional salary sacrifice and 5% employer contribution.
Working Hours: 24 hours per week (preferably 3 days, flexible on days and hours).
Holidays: 15 days (based on 25 days per year, FTC).
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