We are recruiting an Accounts Coordinator for our client in Aberdeen, this is a 3-4 month role offering hybrid working.
Managing the finance administration function of all company sites, to ensure the safe, compliant and commercially sound operation of the admin teams and processes
Key responsibilities
Overall management of company site administration in line with relevant health and safety, legal compliance, human resource, finance and operating procedures
Supporting on-site operations manager in the overall management of waste acceptance, including the raising and provision of all relevant documentation/work instructions.
Development and maintenance of good working relationships with all key site stakeholders through clear and transparent communication for delivery of onsite requirements in respect of:
Document work & duty of care packs
Dealing with waste non-conformances and reporting back to customers
Dealing with new waste enquiries
Handling inbound calls internal and external customers
Communicating and coordinating with on and off-site teams
Create invoice trackers, checking/ issuing invoices on timely basis
Delivered waste data
Request customer PO's/PO amendments
Communicating with technical assessors regarding new waste items
Preparation of month end accruals and coordinating with finance colleagues for month end reporting
Ensure that all critical and relevant information is correctly recorded, right first time, within business standard workflows with process failures challenged including implementing appropriate corrective actions.
Manage and develop all administration functions and support/development of office admin staff.
Act as critical super user for internal processes and tracking systems/databases diving process and data efficiencies within the business.
Deliver complete, accurate & timeous sales invoicing, "Right First Time", each month
Desired Qualities / Qualifications
English at Standard Grade (or equivalent) / Mathematics at Standard Grade (or equivalent)
Accomplished in computer use and operating systems including MS Office
Ability to focus on detail and complete administrative duties to tight deadlines
Experience of and ability to work in a methodical, organised and systematic manner