Permanent
DMS Administrator
Information Technology
Helensburgh
About the Role
We're looking for a DMS Administrator to join our team based from Helensburgh. This role benefits from our 4xFlex working pattern, offering a 4-day working week Monday - Thursday and hybrid working with typically 1-2 days onsite.
The DMS Administrator will be the subject‑matter expert on the M‑Files platform, responsible for the design, configuration, deployment, and optimisation of our digital‑document management environment.
This role ensures that our information lifecycle processes are efficient, compliant, and aligned with business objectives.
Administration & Configuration
1. Manage M‑Files Objects, Document Types, Metadata, Views, Rules, Profiles, and Customisations
2. Set up, maintain, and upgrade M‑Files on‑premises
3. Apply and test M‑Files security, audit, and compliance settings
Architecture & Integration
4. Design and implement integration points with ERP, CRM, SharePoint, Office‑365, LDAP/AD, and third‑party APIs
5. Build & maintain integrations with M‑Files using both REST and SOAP APIs
User & Business Support
6. Conduct training workshops for business group administrators.
7. Create and maintain user documentation and best‑practice guides.
8. Escalate and resolve incidents in alignment with guidance.
Process & Productivity
9. Experience with workflow engines.
10. Draft and refine Document Lifecycle Management (DLM) policies (retention, access, versioning).
Security & Compliance
11. Ensure data‑classification, encryption, and access‑control standards meet GDPR and internal policies.
12. Periodically audit M‑Files against regulatory requirements.
Change Management
13. Participate in release controls; design test cases, execute UAT, and validate live deployments.
14. Update system documentation with each version‑upgrade.
The successful candidate must achieve the appropriate level (SC) of security clearance. More details can be found .
Required skills, qualifications and experience
15. Significant experience in a DMS Administration / Consulting role
16. Proven track‑record of DMS rollout, migration, or full‑scale operation
17. DMS architecture, metadata design, rules, security groups, versioning, and workflow engine
18. Experience with REST, SOAP, JSON Web Services
19. Windows Server (IIS, SQL, Active Directory)
20. PowerShell scripting, SharePoint
21. SQL Server (or PostgreSQL) for data extraction
22. Basic knowledge of GDPR, ISO 27001 and other legal frameworks
23. Excellent communication skills
24. Strong analytical, problem‑solving and project‑management abilities
25. Ability to translate business requirements into technical solutions
Desirable skills
26. M-Files subject matter expert
Job Reference Number
18176BR
Salary Range
£56,000 - £69,500 + Comprehensive Benefits + Bonus
Employee Type
Full Time
Hours Per Week
37.5
Working Schedule
4xFlex
Country
United Kingdom (UK)
Clearance Required for Role
SC
Graduate, Intern or Apprentice Vacancy?
No
What we offer you
At Lockheed Martin our employees come first and therefore your physical, mental and financial wellbeing matters to us. On top of working in a highly supportive, friendly, respectful environment you can expect so much more.
We are an employer in support of and offering Flexible working with the option to also work a a 4 day week depending on business requirements, where you have the option of Fridays off.
We offer Competitive salaries alongside a flexible holiday entitlement.
We have a Wealth of benefits available to you that can be selected through our wellbeing tool upon commencement of employment. Just a few of our amazing benefits are shown below:
27. Private Medical Insurance
28. Competitive Pension
29. Dental
30. Critical Illness
31. Life Assurance
32. Travel Insurance
33. Employee discounts for top high street shops
34. Employee Assistance Program which includes free face to face counseling sessions, Legal advice, Financial advice, etc
35. Internal training and development alongside our Education assistance programmes
36. Reimbursement for a professional membership
37. Competitive policies that support flexibility and family leave inclusive of enhanced maternity leave
Business Environment
Lockheed Martin UK – Strategic Systems (LMUK SS) is the single contractor providing specialist Waterfront In-Service Support to one of the Royal Navy's Submarine Programs. The company provides the Ministry of Defence (MoD) with safe, efficient and responsive support. LMUK SS, as part of the ABL Alliance with AWE and Babcock, is also responsible for the management of operations at RNAD Coulport. Looking to the future, LMUK SS supports the joint US and UK submarine design efforts.
Equal Opportunity Statement
Lockheed Martin is committed to upholding principles of equal opportunity, fostering a work environment that is aligned with our core values of integrity, respect, and exceptional performance. We recognize the importance of leveraging the unique talents and experiences of all our employees to drive innovation, deliver superior solutions, and maximize value for our customers. Our focus is on identifying the most qualified candidate for each role, regardless of their background. If you are interested in a position, we invite you to share how your skills and perspectives could bolster our team and encourage you to apply, even if you feel your qualifications do not fully meet all the job criteria outlined in our advertisement. Furthermore, Lockheed Martin is dedicated to ensuring our recruitment process is inclusive for all individuals. We are prepared to accommodate reasonable adjustments for applicants as needed. If you require assistance or adjustments to participate in the job application or interview process, please contact end ngIf: ame != 'jobtitleInJobDetails' && ame != 'jobdescriptionInJobDetails' -->
Job Expires
28/01/2026
DMS Administrator | LM Careers