About The Role
Are you seeking an exciting opportunity to showcase your skills as a Document Controller? Look no further! UKPN Services are hiring and they want you to be part of their dynamic team.
As a Document Controller, you will have the opportunity to work closely with an Information Manager, ensuring the smooth handling of vital documents. This role offers a blend of on-site and remote work, giving you the flexibility to balance your professional and personal life. After a probationary period of 6 months, you can enjoy 3 days in the office and 2 days working remotely each week.
Principal Responsibilities:
1. Internal document/content standards covering the full information management lifecycle (organisation, workflow, creation, repository, exchange, versioning, publishing and archiving)
2. Common Data Environment for information control for UKPN Services
3. Provide governance of document types, indexing, numbering, format, review, dispatch, recording and archiving
4. Provide advice on layout, editing and formatting of documents, ensuring detail is maintained
5. Assist project teams during internal or external audits of the project and document management system and ensuring compliance
6. Collaborate with client and subcontractor information control departments to ensure ease of communications
7. Administer graphical and non graphical information for existing projects and for any future contract
8. Ensure contractual obligations for responses to document transmittals are escalated
9. Maintain systems to keep all unnecessary paper and hard copy documentation to a minimum
10. Ensure allocated project workspaces on the CDE is maintained by the following:
11. All incoming and outgoing project information is recorded
12. Update and maintain the Master information Delivery Plan (MIDP) using details from all project Task Information Delivery Plans (TIDP)All documentation requiring review is undertaken promptly
13. All hard copy documentation is scanned and stored electronically and logically for ease of future retrieval
14. All legislative, UK Power Networks Services and contract requirements are maintained within a central library
15. All policies, procedures and forms go through the appropriate approval process
16. Coordinate the review of project information requiring regular review and updating
17. Regular update of relevant document/transmittal registers with accuracy and track, collate and report on issues, risks, reports and registers
18. Assist project teams with written reports related to information control
19. Respond in a pro-active, informative and helpful manner to enquiries from staff and external partners either in person, by phone or by e- mail
20. Control information flows with external suppliers following document control requirements
21. Ensure that the project team is adhering to document control processes and procedures
22. Engage with partners
23. Provide reports on the status of documents at any given time
24. Undertake additional activities commensurate with the job level and competency
About You
Essential:
25. Ability of building relationships with a variety of people at all levels in the organisation
26. Information control experience in an engineering and project environment
27. Use of initiative in making decisions with the ability to identify problems, understand important issues, investigate alternatives and apply judgement
28. Knowledge and application of Microsoft Word, PowerPoint, Outlook and advanced Excel use
29. Use Bentley ProjectWise, AssetWise and Asite, and mainstream Document Management tools commensurate with information management (Business Collaborator, SAP, Construction, Testing & Commissioning, Commercial, Close-out)
30. Well organised, possessing ability to meet targets
31. Incorporate and manipulate Microsoft Excel to produce dashboard reports, dependant on the needs of a project
32. Use Bentley ProjectWise, along with the ability to manage the needs of a project, as and when they are awarded
Desirable:
33. Experience working in electricity/rail infrastructure projects
34. English language qualification
35. Experience with ProjectWise, Asite and AssetWise and AutoDesk ACC
36. Experience using file transfer protocols to exchange documents between UKPN Services and their clients
In return, UKPNS offer the following benefits:
37. Salary: £46,400 plus a 3% bonus and outer London allowance
38. Annual leave: 25 days plus bank holidays
39. Reservist Leave: 18 days full pay and 22 unpaid
40. Personal Pension Plan: Contribution rates of 4% or 5% (with UK Power Networks contributing 8% or 10%)
41. Additional benefits: Tenancy Loan Deposit Scheme, Season Ticket Loan, Cycle to Work, Home & Tech, Green Car Leasing Schemes
42. Occupational Health support