Project Management Office Administrator – Fixed Term Contract (6 Months)
FGH Business Centre, 66‑70 Vicar Ln, Bradford BD1 5AJ
Hybrid flexibility: 2 office days per week
About The Role
The PMO Administrator will provide essential administrative and coordination support to the PMO Lead, as part of the Value Delivery Office (VDO), helping ensure effective delivery of projects and smooth operation of project governance processes. This role is perfect for someone early in their project or admin career who enjoys organization, problem‑solving, and supporting a busy team.
Accountabilities
PMO Administration
* Maintain shared PMO inboxes, distribution lists, and document repositories.
* Support the collation, formatting, and distribution of project reports, dashboards, and status updates.
* Schedule meetings, workshops, and governance sessions, ensuring agendas and pre‑reads are circulated.
* Take accurate meeting minutes and follow up on outstanding actions where required.
Project Coordination Support
* Assist Project Managers with basic project documentation if required (RAIDs, action logs, change requests, plans).
* Update templates and ensure consistent use across the PMO.
* Track and update project KPIs, milestones, and deliverables under guidance from the PMO Lead.
Data & Reporting
* Gather data from project teams to support monthly/quarterly reporting cycles.
* Help maintain central logs such as risks, issues, decisions, resource allocations, and benefits.
* Support production of PowerPoint presentations and project reports to a high standard.
Governance & Compliance
* Ensure documents are version‑controlled and stored correctly.
* Support adherence to PMO processes, standards, and governance frameworks.
* Escalate risks, delays, or issues to the PMO Lead where required.
Team Support & Continuous Improvement
* Provide day‑to‑day support to the PMO team, including general queries and admin tasks.
* Contribute ideas to improve processes, templates, or reporting.
* Support onboarding of new team members by preparing materials and coordination.
About You
* Strong administrative and organisational skills
* Good attention to detail and accuracy
* Comfortable using Microsoft Office with basic Excel and PowerPoint skills (tables, charts, formatting)
* Ability to prioritise and manage multiple tasks simultaneously
* Strong written and verbal communication skills
* Proactive, reliable, and willing to learn
* Maths and English grade C or above, or equivalent.
* Able to work accurately under pressure and meet tight deadlines
* Communicates clearly and professionally, verbally and in writing, while maintaining confidentiality
* Proactive and curious, asking questions and seeking opportunities to improve processes
* Works effectively both independently and when directed
* Demonstrates flexibility, resilience, and a positive approach to change
* Highly organised with strong attention to detail
* Enthusiastic, proactive, and motivated with a strong desire to learn
* Able to commute to Bradford city centre, minimum of 2 days a week
What We Offer You
FLEXIBILITY
We offer hybrid working to help you achieve a healthy work life balance. Our full time head office colleagues work a minimum of 2 days per week in the office, allowing the perfect balance between collaborative in‑person team work and the flexibility to work from home.
TRAINING & DEVELOPMENT
Turning your job into a career is a real passion for us and our development programmes will enable you to grow in role. We offer clear career pathways outlining the skills, behaviours and knowledge needed to perform at the next step. We invest in our colleagues, giving them all the opportunity to progress. Our inspired leadership programme is aimed at equipping our future leaders to coach, develop, manage change and maintain situational awareness.
INCLUSIVITY
As a business, we depend on a fusion of identities, characteristics, backgrounds, and cultures to fully appreciate our people and our customers. Freemans has a long-standing commitment to ensuring fairness and balance. Our company is an inclusive organisation where everybody can make the most of their talent and abilities. Our pay, reward and progression approach is based solely on fairness and merit.
Benefits
* Competitive salaries and annual bonus scheme
* 37 days holiday
* Healthcare cash plan
* Competitive pension scheme
* Life assurance
* Paid paternity and maternity leave
* Incredible staff discounts
* Subsidised canteen
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