About INFINOX
INFINOX is a global online CFD brokerage offering clients the opportunity to trade financial markets using industry-leading technology and premium client service. With a presence in over 15 countries and multiple regulatory jurisdictions, we are an award-winning firm driven by our culture of Integrity, Ambition, Inspiration, and Excellence. We thrive in an evolving and challenging environment while ensuring our clients remain at the core of our business.
Job Summary
The Office Assistant is an onsite role and provides administrative and clerical support to ensure efficient operation of the office. Responsibilities include managing correspondence, scheduling appointments, maintaining files and records, handling phone calls, and assisting with basic bookkeeping or data entry tasks. The ideal candidate is organized, detail-oriented, and possesses strong communication and multitasking skills. This role supports the team by helping maintain a professional, productive, and well-organized work environment.
Key Responsibilities
* Cover the reception area.
* Manage and maintain the excellent condition of the office.
* Handle all requests/maintenance works.
* Ensure all office equipment/ supplies are stocked and available.
* Organising events at the request of the Executive team (e.g. team meetings, staff birthdays etc.)
* Manage the boardroom booking requests.
* Take meeting minutes and assist the Executive team when requested.
* Liaise with external contractors.
* Assist in the arrangements of domestic and international travel, including flights, accommodation and transportation.
* Keep a highly organised calendar of all travel arrangements throughout the group and prepare travel itineraries whilst ensuring these fall within company policies.
* Support in developing and implementing travel policies and procedures.
* Handle last-minute changes, cancellations, or emergencies with professionalism and efficiency.
* Handle any adhoc queries and ensure all office emergencies are handled with professionalism.
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Skills & Qualifications
* Strong communication skills including fluent written and spoken English.
* Strong administrative and organisational skills with the ability to multi-task under pressure.
* Flexible timetable and able to work as part of a team, providing cover for team members as and when required.
* Previous experience with working closely to an Executive team is preferred.
* Comfortable working onsite, 2/3 days a week (8am - 4pm).
* Location: City of London
* Type of Contract: Zero Hours Contract
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Location
London
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Department
Administration
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Employment Type
Part-Time
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Minimum Experience
Entry-level
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