Our client based in High Wycome is looking to expand their HR team due to an increase in work load. This role is for a HR Assistant, 100% office based starting as soon as possible on a full time permanent basis. Preferably you will have around 1-2 years experience with a keen interest to work towards your CIPD qualification or perhaps already started it. You will report directly into the Group HR Manager. The main purpose of the position is to work closely with the HR team to support all aspects of the Human Resources function to provide an efficient and professional HR administration service to the organisation and proactive support to managers and employees across the businesses. Key Responsibilities As part of the HR team, you will provide essential administrative support for the full employee life-cycle processes including recruitment, on-boarding, probationary process, contractual changes, off-boarding along with additional HR projects. Recruitment Provide a proactive and efficient recruitment administration service. Liaise with hiring managers to clarify recruitment needs and job specifications. Review job descriptions with the hiring manager and ensure up to date records are held on the central database. Advertise vacancies on the Company's recruitment platform. Liaise with and brief recruitment agencies where appropriate. Keep up to date records of recruitment agency terms and maintain the preferred supplier list. Maintain and update the Company's recruitment platform. Screen CVs and applications against role requirements and distribute CV's to hiring managers. Coordinate and schedule interviews between candidates and hiring managers. Obtain candidate interview feedback and advise recruiters / candidates of any feedback and next steps in a timely manner. Maintain up to date records of recruitment statistics. Administration of appropriate selection exercises. Prepare offer letters/on-boarding documents/new starter files. Assist with the HR induction of new staff. Arrange Company wide inductions for new starters. Conduct pre-employment checks - e.g., right to work checks and references. HR Records/Employee Information Keep the HR system up to date - e.g., annual leave, sickness, starters, changes, leavers etc. Ensure the sickness process is completed and the relevant documentation is obtained. Monitor outstanding HR system tasks, following up with employees / managers on outstanding tasks or discrepancies. Produce relevant absence statistics. Maintain accurate HR files and carry out regular file audits in line with retention guidelines. Assist with ongoing developments of the HR system. Assist with providing Board/management information reports from the HR system. HR Administration Prepare ad hoc HR letters - e.g., changes in contractual terms etc. Monitor the central HR mailbox, responding to emails or actions in a timely manner. Ensure the probationary process is administered in line with legislation, escalating any performance issues to the Group HR Manager where appropriate. Assist with benefit administration and associated queries - e.g., private medical scheme, pensions, Cycle-scheme etc. Assist with the administration of the annual review process, liaising with the Training Administrator for any development actions. Assist with ensuring all job descriptions are up to date and maintain an accurate library. Maintain up to date library of standard letters. Administration of long service awards. Administration of the reference process for starters/leavers/rent/mortgage purposes. Administration of the leaver process. Assist with preparation and completion of the monthly payroll administration. Assist with the administration of fuel cards and car related processes (e.g., insurance/driving license documentation. Assist with information required for tender processes Assist with preparation for Company audits. Support managers with project requirements, i.e., security clearance for employees and contractors. Maintain an accurate filing system. HR Projects Assist with ad hoc HR projects (e.g., HR systems, new policies/procedures, roll out of employee handbooks, engagement surveys etc.) Skills Required Keen interest in HR and in supporting the business. Experience and good understanding of Microsoft packages. Previous use of HR software (desirable). Excellent communication skills, both written and oral. Adhere to deadlines and use initiative when problem solving. Be professional at all times, maintaining confidentiality. Manage several different tasks at once in a timely manner. Accuracy and attention to detail. Drive and enthusiasm. This is a new live role so please do not delay in applying if you are interested and have the relevant experience. Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days. As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.