Executive Assistant
Hi, we're Northern Gas and Power
Northern Gas and Power (a subsidiary of Global Procurement Group) is an international energy procurement specialist and is the largest energy consultancy in Europe. We guide businesses of all sizes ranging from SMEs to global organisations in purchasing their energy contracts.
What’s in it for you?
* Industry-leading compensation package: Negotiable base salary up to £40,000
* Work-life balance
* Career growth and progression opportunities
* Northern Gas and Power are recognised as a Real Living Wage Employer
* Unrivalled perks (including but not limited to):
* Extended time off in December (incentivised)
* Company getaways and retreats abroad!
* Exclusive discounts on dining at selected restaurants!
* Cinema society membership
* Company health plan with Simplyhealth
* Festival and Event tickets (such as Silverstone, Wimbledon, Tomorrowland, Lost & Found, Champions League and more!)
* Good Business Charter Award 2025
What is the job about?
As our Executive Assistant you will provide support to the Senior Leadership Team within the Baltic site, ensuring the successful running of business services. Your role involves co-ordinating risk and overseeing governance as well as managing calendars, scheduling meetings, and coordinating travel arrangements for the executive team.
You will also oversee the administrative activities that facilitate the smooth running of the office, organising people, information, and other resources. You will ensure that office equipment is maintained to the appropriate quality and quantity, relevant records are up to date, and all administrative processes work effectively.
What exactly will you do?
EA Duties:
* Support the Baltic Senior Leadership Team with diary management, expenses, travel, administrative and secretarial tasks, project management and facilitation
* Project work when required
Co-Sec Duties:
* Manage the agenda and minutes of various Board and Management meetings, ensuring meeting actions are followed up
* Support Global People Director with management of Baltic site alongside Health & Safety / Facilities team
* Undertake company secretary tasks with the support from the Legal team
* Manage the GPG global insurance policies, this includes collation of renewal information and making claims
* Manage private healthcare Global and UK Policies, this includes collation of renewal information and making claims
* Stakeholder management (both internal and external)
* Management of Company leases for office space
* Manage the Company’s fleet and salary sacrifice car scheme
* Supporting on policy development and review
* Supporting the Legal team on signage of legal and financial documentation on behalf of the company
Health and Safety:
* Liaising with key stakeholders on health and safety/ facilities related tasks, including when work is to be conducted on site and ensuring that appropriate paperwork is completed, and appropriate communications are sent
* Liaising with the Facilities Team to ensure a clean and comfortable working environment
Visitor Experience/Reception:
* Provide an exceptional experience for all visitors on site including meeting and greeting guests, guest sign in, pro-actively organising visitor parking spaces in advance of meetings
* Post duties – sorting post/arranging collections and returns of post or parcels when requested by the executive or senior team
* Set up board rooms with refreshments for internal/external meetings when necessary.
* Maintain a clean, welcoming reception area and provide a world class welcome service to visitors and colleagues
Governance and Risk:
* Support the Senior Leadership Team with any tasks associated with governance and risk when requested
* Collate and produce regular reports to establish board level packs
General:
* Effectively look for opportunities to improve processes and propose cost saving initiatives
* Corporate Services inbox management
* Managing colleague car parking arrangements
* Ensure communications boards are up to date with CSR initiatives and engagement pieces
* Monitor and order stationery
* Writing internal comms for site events, if required
* Any ad-hoc duties deemed fit and appropriate from time to time in the context of the role
What we’re looking for
* Experience as an Executive Assistant / Personal Assistant for a Board Director is essential
* Ability to be discreet and maintain confidentiality
* Proficient in the ordering of office consumables and dealing with suppliers
* The ability to manage own workload, prioritise tasks appropriately, and be adaptable to change
* Great attention to detail
* A problem-solving approach to work
* A basic understanding of health, safety, and facilities
* Working with travel booking systems
* Flexible mindset with passion for change as company grows and develops
* Work in a fast-paced, self-directed, professional environment
* Able to work under pressure, to tight deadlines
* Able to work independently and as part of a wider team
* Display excellent written and communication skills
Diversity in our heritage, inclusion in our future.
NGP is a Disability Confident employer and is committed to inclusion and diversity. We welcome applications from people with a disability or long-term health condition.
We do our utmost at Northern Gas and Power, part of Global Procurement Group (GPG) to value our People for who they truly are. We want all our colleagues to feel free to be themselves at work.
Our People Strategy reflects our vision of an attractive and diverse organisation. Between all our companies, our colleagues make up over 30 nationalities from five countries around the globe.
We’re building a welcoming workplace where we recognise, respect, and celebrate each other’s stories. Be part of our story. Be you at NGP. #BeYouAtNGP
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