Receptionist
Sub Division: Facilities Management
Location: Horsham
Contract Type: Permanent
Hours: Part Time - hours - Variable Shift Pattern
Creating and maintaining great places to live and work delivered by excellent people who care…
Purpose of Role
Vinci Facilities is seeking a Receptionist to join our team at the Vinci Construction regional office in Horsham.
Job Description
This role is key to creating a welcoming environment, managing front desk operations efficiently, and supporting the wider team with administrative tasks. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to multitask in a fast-paced setting.
Responsibilities
1. Welcoming visitors and staff to the office with a warm and professional manner
2. Answering and directing incoming calls efficiently
Managing meeting room bookings and guiding guests to the correct locations
3. Handling incoming and outgoing post, including deliveries
4. Supporting general office administration as required
5. Update and keep a track of facilities management activities on Maximo system (training provided)
6. Liaise and facilitate third party suppliers and manage attendance on-site
7. Be pro-active in identifying any maintenance issues and feed up the line into management
Essential Qualifications/Skills
8. Excellent internal and external stakeholder management
9. Diplomatic and a calm persona when dealing with difficult customers
10. Excellent communication and interpersonal skills
11. Confident telephone manner and ability to multitask
12. Proficient in Microsoft Office (Outlook, Word, etc.)
13. A proactive and helpful attitude
VINCI Group Purpose -We are a private-sector group operating in the public interest. Our purpose is to finance, design, build and manage facilities for use by businesses, communities and individuals. The heart of our identity is the core principle of the workplace - trust, respect, and mutual assistance, putting people before systems at the same time encouraging individual initiative and teamwork..
Our Vision is to be the preferred construction and facilities partner for our clients and to be the benchmark against which our competitors are measured..
In return for your hard work we offer additional training and development, 20 days holiday (+ bank holidays), generous pension contribution, plus access to our Vinci Hub containing benefits, services and discounts which you can access..
We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential..
Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.