An excellent opportunity for an experienced Project & Admin Support Assistant to join a well-established company!
Job Type: Full-Time, Permanent.
Salary: Competitive Salary, Depending on Experience.
Location: Crawley – Office-based with occasional project site visits.
About The Company:
Founded in 2000, they are a specialist Vegetation Management and Fencing contractor. Based within the Southeast of England they are located only 5 minutes from the major motorway network and with resources strategically located across the whole of the UK, they provide a comprehensive range of services to the railway and civil sectors throughout the UK. Supplying plant, equipment and highly experienced operatives (including qualified machine operators, Arboricultural Association approved tree surgeons and AFI accredited fencers).
About The Role:
To provide practical, administrative and logistical support to the Contracts Manager, enabling the effective management of projects, site activities and compliance requirements. The role supports safety-critical operations through coordination, documentation control and site-based assistance, but does not hold direct managerial or safety-critical decision-making responsibility.
Key Responsibilities:
Project & Operational Support
* Provide day-to-day support to the Contracts Manager across allocated projects.
* Assist with the coordination of project activities, priorities and resources.
* Support inspections, site surveys and audits by preparing documentation and records.
* Attend project sites to support operational delivery, with flexibility to increase site attendance during peak periods or where business needs require.
* Deliver materials, equipment and documentation to site in a timely manner.
* Operate company vehicles (vans/trucks and telehandler where trained and authorised).
* Act as a communication link between site teams and the office.
Health, Safety, Quality & Environment (HSQE) Support
* Support adherence to HSQE documentation and site requirements.
* Assist with the collation of HSQE data, KPI information and performance statistics.
* Maintain accurate records of site documentation, inductions and returns.
* Support the preparation and control of contract and project-specific documentation (e.g. WPPs, TBS, Safe Work Packs).
* Assist with ensuring documentation is issued, tracked and returned as required.
* Record client feedback and escalate appropriately.
Administrative & Reporting Support
* Provide comprehensive administrative support to the Contracts Manager.
* Collect and collate working hours data and resource information.
* Maintain accurate project files, records and document control systems.
* Prepare correspondence, reports, spreadsheets and presentations as required.
* Support tender preparation through document collation and administrative input.
* Manage incoming and outgoing correspondence, emails and telephone calls.
* Maintain filing and archiving systems (digital and paper-based).
General
* Ensure compliance with company policies, procedures and site rules.
* Communicate professionally with clients, suppliers and internal stakeholders.
* Support emergency response processes by assisting with coordination and record keeping when required.
* Undertake any other reasonable duties commensurate with the role.
Candidate Requirements
Essential requirements:
Previous experience in an administrative or project support role
Full UK driving licence and confidence driving vans/trucks
Willingness to attend site occasionally
Strong organisational skills and attention to detail
Good working knowledge of Microsoft Office
Desirable:
Experience in construction, rail, utilities or a similar sector
Familiarity with HSQE documentation and site-based working
Telehandler qualification or willingness to undertake training
Company Benefits:
A varied and supportive role within a collaborative team
Exposure to project and site operations
Training and development opportunities
Competitive salary, dependent on experience
If you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration.
The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need