Job Description
Location: Forth Ports Ltd, Carron House, Dock Road
Job Title: Procurement Administrator - 2 month FTC
Location: Port of Grangemouth
Hours: 35hr contract or Hybrid)
Compensation: £24,864
Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port-related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind. Now is an exciting time to join our team as we embark on this transformative journey towards a greener future.
About The Role
As Procurement Administrator, you will report to the Senior Category Lead and be responsible for delivering comprehensive and efficient administrative and expediting support to the Procurement Department, ensuring smooth and timely operations. The role involves managing procurement documentation, maintaining accurate and up-to-date records, coordinating with suppliers, and tracking the progress of purchase orders to support operational requirements.
A key focus of this position is expediting activities, proactively liaising with vendors to ensure on-time delivery, following up on outstanding orders, addressing delays or discrepancies, and resolving issues swiftly to protect project timelines and business continuity. You will play an important role in facilitating clear communication between internal teams and external stakeholders, helping to ensure procurement processes run efficiently and effectively at all times.
Key Responsibilities
Providing full and efficient general administrative support for the Procurement Department.
Expediting all open purchase orders ensuring weekly execution and achievement figures are met.
Collecting data to prepare reports and quotations as required.
Supporting with maintaining contractor accreditation.
Responding promptly to and resolving any invoice queries to full resolution.
Maintaining all purchase orders within Integra to include supplier records, open order information and updating purchasing contracts.
Establishing clear communication links between internal teams and external stakeholders and suppliers.
Expediting open order book and overdue orders.
Maintaining and updating the monthly order system and control receipts for payments relating to contract orders.
What are we looking for?
We are seeking a confident and professional individual who can quickly integrate into the team on a temporary basis. You will be comfortable liaising with stakeholders at all levels, able to hold your own in conversations, and confident communicating over the telephone with suppliers and internal colleagues alike.
The successful candidate will be highly organised, resilient, and capable of managing a busy and fast-paced workload with competing priorities. This is initially a two-month contract, with the potential for extension. The role requires office presence five days per week during the initial period, with the flexibility to work up to two days per week remotely once fully settled into the position.
Skills And Qualifications
Demonstrated administration experience, ideally within a procurement environment.
Strong attention to detail, coupled with good organisational, planning and problem-solving skills.
IT Literate – familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office (Word, Excel and Outlook).
Excellent communication skills to effectively build and promote positive working relationships with colleagues across the business and external stakeholders and suppliers.
Understanding of purchasing procedures, supplier evaluation and compliance standards.
Proficient in managing a busy workload and work effectively within a team environment to meet set deadlines.
Full driving licence, valid in the UK.
Full right to work in the UK.
What Forth Ports Can Offer You
At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy:
Generous annual leave entitlement of 34 days including bank holidays
Defined contribution pension scheme with up to 16.5% joint contribution plus life assurance at 4x salary
Health promotion events and employee wellbeing initiatives to support your physical and mental wellbeing
Employee Assistance Programme (EAP) providing free, confidential 24/7 telephone support for you and your family
On-site Occupational Health Team with access to professional support and referrals to services such as counselling, physiotherapy and free flu jabs
An annual Christmas thank you gift of a complimentary turkey or meat-free alternative for all employees
GymFlex health club memberships offering discounted access to gyms including Nuffield Health, PureGym, Anytime Fitness, The Gym Group, and selected local gyms
Cycle to Work scheme to support affordable, sustainable commuting
On-site free parking available for all employees
Attractive family-friendly policies, including enhanced maternity cover
Employee discount platform providing savings on UK-wide restaurants, retail, car rentals, days out, and holidays
We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.
How To Apply
If you have are a strong Administrator who is able to be flexible, we would love to hear from you. Please submit your CV and a cover letter when submitting your application via the 'Apply Now' link.
Skills Needed
About The Company
Over our 50 years of experience we have witnessed our ports grow to become important assets to support and deliver growth both for the UK and local economies. The growth impact has been achieved due to the continued investments in our infrastructure, making sure that our ports are able to continually develop their services and support the growth of many industries. Our people have played a significant role. They have delivered the highest quality of service through their expertise, loyalty and flexibility and, without them, we could not have built the strong reputation and the long term agreements with many customers that we have today.
Company Culture
Welcome to Forth Ports Careers. As a leading port operator, we employ over 1,100 people across our ports in Scotland and the Port of Tilbury in London. A career in a port business is very rewarding. There is real variety within each role and significant opportunities for promotion and career development. Don't just take our word for it; view the "Some of our People" section and the video below to gain insight into the kinds of jobs our employees do, how they've grown with us, and what motivates them each day. The port business can be seen as a barometer for the economy and this drives us to be adaptable and fast paced as we identify new business opportunities.
Required Criteria
Demonstrated administration experience, ideally within a procurement environment
Strong attention to detail, coupled with good organisational, planning and problem-solving skills
IT Literate – familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office (Word, Excel and Outlook)
Excellent communication skills to effectively build and promote positive working relationships with colleagues across the business and external stakeholders and suppliers
Full right to work in the UK
Full driving licence, valid in the UK
Desired Criteria
Understanding of purchasing procedures, supplier evaluation and compliance standards
Closing DateTuesday 3rd March, 2026
Contract Typefulltime
Salary£24,864.00 Yearly