Thisrole is a fantastic opportunity for apprentices who are currently studying forNVQ Level 2/3, apprentices should note that the salary would be Agenda forChange Annex 21 trainee rate (75%max of band) until they have completedtheir apprenticeship.
Interview Date: 8th July 2025
15 hours per week, 12 months fixed term / secondment opportunity
The Safeguarding Team at Barnsley Hospital NHS Foundation Trust isseeking to a recruit a enthusiastic and hard working administrative supportofficer.
This is an exciting and unique opportunity to assist the safeguardingteam with their general administrative activities. The post holder must requireexcellent communication skills, work well within a busy team whilst ensuringconfidentiality is maintained at all times. Accuracy and attention to detailare essential requirements alongside the ability to multitask in an everchanging busy environment.
This role is hospital based and would suit someone who is wellorganised, confident in prioritising tasks and their own workload. Competencein using Excel, Word and Outlook are essential, knowledge of hospital systemswould be beneficial but not essential as training can be provided.
The Team deals with sensitive and highly confidential safeguardingissues and communication regarding both Adults and Children the post holderwill also be dealing with urgent telephone calls of the same manner,the postholder will be require to prioritise and escalate as appropriate.
Main duties of the job
The postholder willassist and support the safeguarding team with daily activities including :
Provide a high standardof efficient and effective administrative support to the Safeguarding Team.
Undertake any dutiesassociated with organising meetings and training including booking of venues,co ordinating diaries for availability for meetings.
Taking and producingformal minutes and agendas of meeting and arranging dissemination across theTrust including board level.
Assist in thecollection and collation of information for audit purposes.
Responding to telephoneenquiries and directing them to the appropriate practitioner.
Co ordinating emailsand responding where applicable.
Data collection andinformation sharing for audit and CQC purposes.
Supporting andpreparing information for reports.
Producing accurate andconcise minutes for safeguarding meetings.
Undertake searches onelectronic patient records for data to support the safeguarding team attendanceat monthly MARAC meetings.
Circulate informationwithin the trust in relation to missing children and families.
About us
We reserve the right to close positions early
We scoredbest in the country in the most recent NHS Staff Survey for teamwork,compassionate leadership, and supporting work/life balance. In 2024's survey,the Trust also scored above average in every theme of the NHS People Promise the promise NHS colleagues make towork together each other to improve the experience of working in the NHSfor everyone
BarnsleyHospital is a high performing Trust, currently ratedGood by the Care Quality Commission (CQC) and achieving significant progressin the delivery of our strategic objectives, including our ambition to be thebest Place to Work
We are proudof the commitment of our colleagues to ensuring a strong and sustainable futureand our organisation is highly valued by our local communities
There hasnever been a better time to join Barnsley Hospital. It is moving at pace and awe can do this attitude is evident right through the organisation.
BarnsleyHospital is committed to promoting equality of opportunityand fair treatment to all applicants.
For individuals who may require sponsorship underthe skilled worker or health & care visa route please use the link on theright hand side of the advert to check your eligibility, please note that band2 and 3 entry roles are no longer eligible for sponsorship
The cost of the DBS (criminal records check) for Band 6 and above roles will only be met by the successful candidate(s) through salary deduction
Job responsibilities
Job Description for Administrative Support Officer
Please refer to the attachedJob Description and Person Specification for full details of the role andresponsibilities.
SupportingDocuments
Please refer to thevalues-based recruitment guidance and associated documentation.
Person Specification
Knowledge and Awareness
* Good understanding of need for confidentiality
* Knowledge of the health care environment
Experience
* Previous clerical experience
* Experience of working within a safeguarding field or with the public
* Minute taking experience
Qualifications
* RSA 2 or a relevant qualification in typewriting or word processing skills or working towards
* Educated to GCSE/O level standard to include minimum grade C or equivalent in English
* Level 2 working knowledge/qualifications in Microsoft Office Systems
Trust Values
* In around 100 words please describe what Equality & Diversity means to you and why they are important.
* In around 100 words please describe what motivates you to do a good job.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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