PURPOSE OF ROLE:
To support project delivery teams in the effective and efficient management and co-ordination of project and programme documentation in accordance with requirements outlined in the Business Management System.
MAIN TASKS:
* Overseeing of document upload/build up in Business Management System/SharePoint
* Maintenance and ongoing folder structure development in SharePoint
* Co-ordination of Requests for Information and Technical queries
* Ensure latest revision of all documentation is made available on system timeously, and advised to all
* Support Project teams in day-to-day usage of SharePoint in terms of document uploads, editing, downloads, training and advise etc
* Develop and implement a programme of document download from client’s portals if required
* Produce and review Document Control Procedures
* Support project teams in ensuring the smooth running of the screening and approvals process in terms of document issue
* Implement a plan of regular reviews of document storage in terms of location on SharePoint
* Working with Project Managers, co-ordinate the issue/approval and release of documentation
* Work with Office Manager to provide training on Document Management Systems
* Produce reports when needed of latest documents/drawings issued to Clients.
* Other additional tasks as required
KEY ATTRIBUTES, SKILLS AND REQUIREMENTS:
Knowledge/Experience:
* Minimum of 3 years’ experience in handling documentation
* Working with multi discipline teams in office and construction site environments
Skills:
* Bright demeanour
* Good Communication Skills
* Excellent IT skills – with experience of using PowerPoint, excel, outlook, use of internet and document management systems eg. SharePoint, 4Projects
* Ability to work to tight deadlines
* Keen
Qualifications:
* Minimum of GCSE level in English and Maths
* A level standard education