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Undergraduate Programme Administrator, London
Client:
Barnet Enfield and Haringey Mental Health NHS Trust
Location:
London, United Kingdom
Job Category:
Other
EU work permit required: Yes
Job Reference:
73e9ed2a6ef6
Job Views:
5
Posted:
25.06.2025
Expiry Date:
09.08.2025
Job Description:
Job overview
The post will be providing administrative support to the undergraduate medical education (UGME) programme across North London Mental Health Partnership. This postholder will support a range of administrative functions in relation to the organisation of undergraduate psychiatry placements. The postholder must be able to provide high quality and innovative services to staff and students to underpin and enhance medical education and the medical student experience.
The ideal candidate will have excellent communication, organisation and time management skills and will demonstrate a flexible approach to work. Previous experience in general administration is essential, and a background working in a similar environment would be advantageous.
Main duties of the job
The post will be providing administrative support to the undergraduate medical education (UGME) programme across North London Mental Health Partnership. This postholder will support a range of administrative functions in relation to the organisation of undergraduate psychiatry placements. The postholder must be able to provide high quality and innovative services to staff and students to underpin and enhance medical education and the medical student experience.
The ideal candidate will have excellent communication, organisation and time management skills and will demonstrate a flexible approach to work. Previous experience in general administration is essential, and a background working in a similar environment would be advantageous.
Working for our organisation
The North London Mental Health Partnership - a Partnership of Barnet, Enfield and Haringey Mental Health NHS Trust (BEH) and Camden and Islington NHS Foundation Trust (C&I) - was first established in 2021 to better support service users, carers and partners to improve the mental health of everyone in North London. We are better able to address challenges through our two Trusts working more closely together, and ultimately create a united and powerful voice championing mental health and mental health services within North London.
Detailed job description and main responsibilities
Main Duties and Responsibilities
* Provide administrative support to the Undergraduate Manager and the Tutor in all activities related to module development, implementation, and review.
* Assist with curriculum delivery, tutor sessions, timetabling, room bookings, and communication with academic leads and administrators.
* Manage and update module content on Moodle.
* Assist with portfolio management and act as a point of contact during teaching sessions.
* Support quality assurance activities and manage student evaluation reports.
* Support the organisation of placements, including scheduling, liaising with clinicians, and maintaining teaching materials.
* Coordinate teaching sessions, organise materials, and support assessments and examinations as needed.
* Facilitate student and staff communication regarding placements and assessments.
* Attend meetings and ensure all activities comply with policies and procedures.
This job description reflects the present requirements of the post, and as duties and responsibilities develop, the job description will be reviewed and be subject to amendment in consultation with the postholder.
The postholder will carry out any other duties within the scope of the job as requested by the line manager or Head of Department/Division.
Person specification
Qualifications, experience, and knowledge
* 5 A-C GCSEs including English and Mathematics or equivalent.
* Experience working in a large, complex organisation and in course/programme administration.
* Educated to A-level or equivalent experience.
* Evidence of ongoing professional development and experience in the Higher Education Sector.
Skills and abilities
* Excellent IT skills, including email, spreadsheets, and databases.
* Strong organisational skills and attention to detail.
* Ability to work independently, proactively, and with initiative.
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