We're looking for an experienced facilities coordinator who will liaison with our team and the Facility Manager (FM) onsite.
They will need to arrange to join our Team at St George's Park- National Football Centre.
The role exists to support day-to-day facilities management, coordinate planned and reactive maintenance, and provide a high standard of service for employees, contractors, and visitors.
1. Arranging subcontractor PPM visits
2. Working with the Contract Manager (CM) for quotes/extra works
3. Assist the CM with day-to-day building operations and maintenance
4. Participating in the FA Operational meeting daily in order to ensure the smooth operationAccurate data input into Maximo (in house CAFM system)
5. Maintain and update clients CAFM system
6. Provide professional and welcoming reception services to visitors and staff
7. Manage visitor registration and escort proceduresHandle mail and package distribution
8. Maintain reception area presentation and organisationProvide information about office amenities and services
9. Monitor and review ongoing worksRun weekly and monthly reports.Communicate efficiently daily with 3rd Party Suppliers and our clients
10. Maintaining and updating suppliers' information and customer records
11. Composing and preparing materials and coordinating schedules for engineers and subcontractors
Skills
12. Must have 3+ years' experience within maintenance or property management
13. Basic knowledge of building systems and maintenance procedures
14. Professional appearance and demeanour for front-facing responsibilities
15. Shows an enthusiastic approach with the ability to use own initiate to solving problems.
16. Strong organisational skills and ability to handle multiple tasks in a fast-paced environment
17. Proficient in Microsoft packages.
18. Excellent attention to detail
19. Reasonable working knowledge of Facilities processes and practices
Experience of working with any of the following systems would be desirable: Maximo, Aqua Adept, Nimbus, Contractor Management Package, or Post System
Benefits
20. Holidays- 31 days (includes the 8 public & bank holidays), increase to 33 days (including public and bank holidays) after 5 years service
21. Sick pay
22. Parking-Free on-site parking
23. Events - Regular Company socials
24. Employee of the month
25. Birthday voucher
26. Employers Pension Contribution- 5.7%
27. Screwfix Card
28. Staff Referral- £750
29. Employee of the month- Voucher
30. Birthday- Voucher
Perk box - Exclusive discounts on holidays, Bodyshop, Cinema Tickets and other retail stores