. Morgan is seeking a Senior Business Assistant to support Corporate & Investment Bank Directors.
As a Senior Business Assistant in the Corporate & Investment Bank you will be required to support at a senior level within this fast-paced environment. All applicants should have EA background working with senior stakeholders gained in an office environment and possess a strong degree of flexibility given the demanding nature of this role, able to demonstrate an advanced Assistant skillset. Additionally, you should have a high degree of confidentiality, strong work ethic, good time management, resourcefulness, diligence, and a strong business and client deliverable focus
Note: this role requires 5 days in the office.
Job responsibilities
1. Maintain complex and detailed calendars and manage the coordination and logistics of both internal and external meetings
2. Screen incoming calls and determine the level of priority, while using caution in dispensing information
3. Arrange and coordinate complicated domestic and international travel
4. Organize all aspects for offsite conferences and external events, including catering and transportation
5. Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
6. Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
7. Produce high quality emails and messages to individuals at all levels of the organization
Required qualifications, capabilities, and skills
8. Relevant administrative experience supporting Managing Director level (or equivalent) or above
9. Professional client handling, ability to build and maintain business relationships
10. Full competency in diary management, can apply good judgment and understand competing priorities
11. Strong, executive communication style both written and verbal
12. Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time and business costs
13. Can demonstrate pro-activity and ownership within the role
14. High level technical capabilities
15. Strong awareness of expense systems and cost control initiatives ., can champion expense policy
16. Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies
17. Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organisation