Executive Assistant Opportunity – Private HNW Family Office | London-Based | Immediate Start
Salary C£80,000 plus travel allowance, plus bonus and benefits
We’re hiring an exceptional Executive Assistant to join a prestigious private family office, providing seamless, high-level support to the CEO (40%), CIO (40%), and CFO (20%).
This is a unique opportunity to work at the heart of a dynamic, fast-paced environment, supporting senior executives with both business and lifestyle coordination across multiple time zones.
Key Responsibilities:
* Manage and optimise complex calendars, including scheduling across multiple time zones and coordination of high-level internal and external meetings.
* Act as primary contact between shareholders, executives and stakeholders (family members, internal teams, legal counsel etc.).
* Manage inboxes and handle confidential correspondence and documentation with discretion and precision, and in line with any regulatory requirements.
* Draft, proofread and manage high quality communications, reports, presentations and briefing materials.
* Prepare executive meetings, including compiling agendas, background materials, follow-ups, room and ICT set-up and testing.
* Demonstrate key contact recognition; a strong understanding of the family, executives and stakeholders, understanding their preferences and anticipating their needs
* Coordinate intricate domestic and international travel, including accommodation and visa arrangements.
* Create comprehensive itineraries and contingency plans to support positive travel experiences.
* Manage business and personal travel for the executives and shareholders as required.
* Support the executives and shareholders as needed with family and lifestyle requests.
* Project and Administration Management
* Take ownership of special projects to include assist in project tracking, investment updates and management of key action items.
What We’re Looking For:
🔹 Minimum 10 years’ EA experience at C-suite level
🔹 Background in HNW family office or similar environment
🔹 Strong understanding of financial/investment terminology
🔹 Advanced MS Office and DocuSign skills
🔹 Multilingual (Arabic highly desirable)
🔹 Calm, resourceful, and emotionally intelligent under pressure
This is a London-based role requiring flexibility and a proactive mindset. If you’re a loyal, discreet, and highly capable EA ready to take on a new challenge, we’d love to hear from you.