Robert Half is working with a company specialising in travel and hospitality in search for a well organised Studio Manager in central London
.
5 days in the office
Central London
Aim of the Role
You will provide support to the HR & General Manager, ensuring the Studio runs smoothly.
The role requires someone who can think ahead and anticipate the studio's needs.
Main Tasks
• Receptionist duties include answering incoming calls, managing email inboxes,
booking couriers and liaising with building management.
• Organising and booking all studio travel, accommodation, and itineraries.
• Project-related expense reconciliation and submission to finance department and
PMO
• Checking and processing staff expenses to Dext
• Obtaining approval for contractor's hours and submitting to finance department
• Provide occasional support for general financial admin tasks
• Ad hoc personal administration for CEO
• You will be responsible for keeping the office space immaculate and ensuring a high
level of presentation is always maintained
• Studio purchasing and arranging shipments
• Reconciliation of company debit and credit cards and importing to Soldo/Dext
• General jobs and any other required activities to keep the studio running smoothly.
• Assist the IT Engineer with ad hoc general IT support in the studio
• Sending out the Weekly studio calendar
• PA duties such as Director timesheet submissions, expenses, diary and studio
calendar management.
• Timesheets – ensuring all staff complete and hours approved on time every week
• HR Assistance; Recruitment- logging received CVs and arranging interviews
• Welcoming clients to the studio, preparing the meeting room and hosting.
• Provide administrative support across all departments as and when required such as
marketing, business development and design
• Employee onboarding and inductions.
• Assist with organising staff socials, events, and training
Essential Skills
• A pro-active, hands on, "can do" attitude.
• Happy to complete ad-hoc tasks as required.
• Focused, accurate and strong attention to detail
• Office365, Excel, Word and PowerPoint and be able to use Outlook with proficiency
• Good interpersonal skills
• Proactive, self-starter, able to prioritise tasks and deliver within deadlines
• Excellent communication skills, both written and verbal.
Click apply if this role aligns with your experience and skills.