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Team Administrator
The closing date is 28 October 2025
This is an excellent opportunity for an experienced administrator to join a friendly and proficient administration team supporting Weymouth andPortland Integrated Community Rehab team. The post holder will be based at Westhaven Community Hospital.
This is a part time post, 25 hours per week:Monday to Friday 09:00 - 14:00 although would be happy to discuss working hours/days for the right candidate.
You will need excellent IT skills, strong organisational capabilities, proven time management and diary management skills. Having the ability toeffectively prioritise your workload and manage conflicting demands is essential.
As a pivotal point of contact you will need to be able to build effective working relationships, have a friendly approach and be able to ensure goodlevels of communication between yourself and the team with a high level of tact and discretion.
It is an interesting and varied role and wed like to find someone with good humour who enjoys the challenge of a busy working environment.
Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.
Main duties of the job
To provide a friendly, safe, and efficient administrative and office systems service to support the delivery of excellent patient care.
To ensure that patients and contacts with the service are dealt with in a friendly, empathetic, and professional manner and to help ensure that thepatients experience is positive.
To deal with confidential, contentious, and urgent material proactively in a sensitive and appropriate manner, exercising analytical skills and soundjudgement.
Work as part of an efficient and professional team.
To work systematically and develop communication networks that contributes effectively to the service provided
About us
At Dorset HealthCare were on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. Were a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here - its one of the reasons the CQC rated us outstanding in 2019. Its also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether youre looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. Were all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. Were an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us youll be part of a strong team, challenge yourself, build a career, and teach us what we dont know. And youll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contactdhc.wideningparticipation@nhs.net
Person Specification
Knowledge, Skills and Training
* Educated to GCSE level or equivalent experience
* Knowledge and understanding of data protection and patient confidentiality
* Recent previous experience of arranging meetings and minute taking
* NVQ Level 3 or equivalent in Administration or Customer Service
Job Specific Experience
* Experience of working in an administrative role within a fast paced environment
* Demonstrable skills in written and spoken English to a standard which enables the post holder to carry out a full range of duties and responsibilities effectively
* Experience of working with or within the NHS in a same or similar role
Information Technology
* Experience of using Microsoft Office software including Outlook, word processing and spreadsheets
* Accurate, fast typing and keyboard skills
* Experience of using SystmOne
Personal Qualities and Attributes
* Effective at team working and interacting and communicating with colleagues
* Ability work at high level of accuracy
* Demonstrating ability at exercising tact and diplomacy
* Ability to use own initiative within sphere of responsibility
* Be able to multi task, perform under pressure within time frame and deal with competing priorities
* Evidence of good communication skills
* Excellent interpersonal skills with a professional approach in manner and appearance
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Dorset HealthCare University NHS Foundation Trust
J-18808-Ljbffr