Accounts Payable Clerk
Our prestigious Norwich based client, (part of a cluster of internationally renowned research organisations), are currently recruiting for an Accounts Payable Clerk to join their team.
This is working on a 9 month contract basis, working 37 hours per week.
Key Knowledge, Skills & Experience:
1. 5 GCSEs grades A-C including Maths and English or any equivalent qualification
2. Excellent computer skills, including Microsoft Office 365
3. Experience of working in a multi company environment
4. Significant experience of processing invoices and expenses
5. Recent experience working in a finance team in an accounts payable role
6. Good communication skills both written and verbal
7. Excellent organisational skills to manage own workload
8. Good interpersonal skills, with the ability to work well as part of a team
9. Ability to work with precision and accuracy
10. Able to present a positive image of self and the Partnership, promoting both the international reputation and public engagement aims of the Partnership
11. Promotes equality and values diversity
Main Purpose The role of the Accounts Payable Clerk is to process transactions as of the Job accurately and effectively as possible.
This includes:
12. Entering invoices onto computer systems
13. Matching invoices to purchase orders and querying variances
14. Checking invoices for accuracy, VAT treatment and payment terms
15. Processing expense claims via an online system
16. Obtaining valid internal authorisation for transactions
17. Monitoring finance inbox queries and invoice printing
18. Ensuring invoices are correctly coded in the general ledger
19. Arranging payment of foreign currency invoices
20. Collecting, distributing and scanning post
21. Creating new standing data e.g. supplier accounts
22. Updating records of standing data
23. Routine accounting controls
24. Extracting information from ledgers
25. Processing payment runs
26. Answering queries from suppliers, customers, budget holders and auditors
27. Regular interaction across all levels in finance and purchasing.
28. Dealing with all individuals in all institutes with regards to payment of invoices.
Invoice and Expenses Transaction Processing
29. Entering invoices onto computer systems.
30. Matching invoices to purchase orders and querying variances.
31. Checking invoices for accuracy, VAT treatment and payment terms.
32. Processing expense claims via an online system.
33. Obtaining valid internal authorisation for transactions.
34. Monitoring finance inbox queries and invoice printing.
35. Ensuring invoices are correctly coded in the general ledger.
36. Arranging payment of foreign currency invoices.
37. Collecting, distributing and scanning post.
Database Maintenance
38. Creating new standing data e.g. supplier accounts.
39. Updating records of standing data
Ledger Analyses and Reports
40. Answering queries from suppliers, customers, budget holders and auditors.
41. Extracting information from ledgers.
42. As agreed with line manager, any other duties commensurate with the nature of the role.
Desirable Knowledge, Skills a& Experience
43. Knowledge of Great Plains software package (desirable)
44. AAT Level 2 certificate in accounting or an equivalent (desirable)
45. Knowledge of online expense systems
46. Knowledge and understanding of VAT
47. Previous experience of working for a charity