Job Introduction
At William Grant & Sons, our rich heritage and vibrant legacy sit at the heart of everything we do. Our Archive collection tells the unique story of our business, and as we continue to develop and expand this resource, we're looking for an Archive Assistant to join the team.
We’re looking for a well‑rounded professional individual, capable of blending meticulous archival skills with a warm, engaging approach that brings historical treasures to life.
You should take pride in accuracy and detail, but you also bring curiosity, energy, and a genuine interest in helping preserve and communicate our company’s story.
Main Responsibility
1. You’ll work closely with the established Archive team to support the care, organisation, and development of our collections.
2. Supporting the Archive to maintain accurate, accessible, and well‑organised records and assets.
3. Cataloguing & preserving historic materials, ensuring each item is described, protected, and maintained in line with established archival standards.
4. Working with colleagues and stakeholders across the business, contributing to a culture of open communication and shared learning that enriches our understanding of our heritage.
5. Digital & Physical Collection: Assisting with the care, digitisation, and ongoing development of both physical and digital materials.
6. Bringing a warm, engaging, people‑centred approach to the role—recognising that archival work is about relationships and stories as much as it is about objects.
Our Ideal Candidate
7. Academic & Professional Expertise
A postgraduate qualification in Archive/Information Studies, plus hands‑on experience in business or drinks archives, cataloguing work, or similar projects.
8. Technical Skills
Strong knowledge of archival standards and procedures, copyright and GDPR requirements, and experience with Excel, CMS systems, digitisation standards, and workflow management.
9. Communication & Collaboration
The ability to connect naturally with people, communicate complex ideas clearly, and build positive working relationships across diverse teams.
If you combine meticulous archival skills with an engaging, collaborative approach—and you want to contribute to a long-term project that celebrates both history and innovation—we’d love to hear from you.
What we can offer you
10. We offer a competitive salary and benefits which are designed to promote our employees financial wellbeing. Employees are also eligible to participate in a bonus plan.
11. Our employees enjoy a generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement.
12. Private Healthcare and Doctor@Hand (remote GP service).
13. Our employees can join a defined contribution pension plan. Employees contribute either 4% or 5% of salary, the company contributes 8% or 10% depending on the employee contribution. Employee contributions can be made through salary sacrifice.
14. Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues.
15. Our Life Assurance cover is a multiple of eight times your annual basic salary.
16. Product allocation so that you can enjoy our fantastic portfolio of brands.
17. Our Cycle to Work scheme allows you to hire a bike for an agreed length of time, and then snap it up for a fraction of its original value. All while making savings (at least 25%) and spreading the cost.
18. Every employee has the opportunity to claim up to £1, per year for a charity or charities for which they have raised money, volunteered their time or personally donated.
19. Learning resources to help you be your best self.