The Team It’s an exciting time to join our firm, we’re on a journey of transformation that will set us up for an even brighter future. We’re a fast-growing, leading global firm that works together as one to achieve our ambition. The HR department in the UK consists of over 100 people. We have specialist teams in Recruitment, Early Careers Recruitment and Development, Learning and Development, Operations, Systems and MI and Reward. The department are based in offices across the UK, working as one team to deliver a holistic service to our fee earning and business services groups. The Role The Recruitment Coordinator plays a crucial role with supporting recruitment for the firm’s UAE entity. The role requires excellent organisational and administrative skills to provide proactive support to the Middle East recruitment team. The role requires someone to prioritise tasks appropriately and be able to use initiative, to liaise with people at all levels across the firm in a professional manner, and to produce high quality work which is turned around quickly and accurately. The role requires someone with a vision of end-to-end processes who can take ownership, rather than purely focusing on the task at hand. As the firm seeks to drive positive transformation of technology and processes, this role would be an ideal opportunity for someone keen to have an impact in shaping our future. Responsibilities To record and monitor the stages of every candidate's progress from inception to on-boarding. Interview / diary management – to ensure all parties are available / have confirmed their attendance, have any information required for the meeting and rooms are booked. Production of standard and bespoke documentation e.g. offer letters, recruitment requisition forms, and maintenance of various documents to ensure relevance. Assisting with the implementation and then managing the upkeep of a recruitment database to include logging candidates, managing and updating contact information, appending CVs / other information to database records Proactively review processes and liaise with others in HR and the business to build efficiencies. Facilitate the communication of information from the recruitment team to external suppliers and other parties (via the intranet, website, emails etc) to ensure our requirements are properly stated and subsequently met. Ensure that relevant employee information is recorded on the HR database and that appropriate reports are generated monthly to monitor performance against budget. Establish and maintain efficient recording, monitoring and filing systems. Collation of information and statistics for the use of the recruitment team. To have a clear and readily-accessible overview of all current activity. Proactively alert other members of the recruitment team to any action pending in the recruitment process. Run candidate testing sessions for candidates, grade and record results. Update monthly reports. Ad hoc project work as well as producing reports and supportive duties as required for the recruitment team, for example processing invoices. Building strong relationships within the firm and with external sources to optimise the firm's ability to recruit the best candidates possible and ensure recruitment correspondence is via the recruitment team. Skills & Experience Strong organisational, administrative and process improvement skills. Meticulous attention to detail and the ability to take ownership over all work undertaken and see things through. Professional, resilient and delivery focused. Proactive and fast paced working style. Articulate with confident and effective communication and interpersonal skills. Management of dynamic and ever-changing priorities and conflicting deadlines. Proactive, flexible and innovative approach to work, applying good common sense at all times. IT skills, especially Excel, Word, PowerPoint, Outlook. Ability to learn and adopt new IT systems as required. Team player who can collaborate across multiple teams. Our Commitment When you work with us, you’ll join a team of 5,500 people in nearly 70 offices and associated offices worldwide. Our drive for success, our pursuit of excellence and our aim to do our best for our clients and each other, have fuelled our growth for over 90 years. Our values encourage us to support fairness, celebrate diversity and foster an inclusive culture to allow everyone to thrive in their career with us. We are proud to be an equal opportunities employer and are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients we serve. We welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Let us know if you need us to make adjustments or changes to the interview process to help you best demonstrate your suitability for the role. We will do our best to accommodate your request. If you wish to discuss anything regarding the interview process, please let your recruitment contact know ahead of your interview. Learn more about our interview process and the types of adjustments we can provide. A Note on Privacy Please take a moment to read our privacy notice. This describes what personal information Clyde & Co may hold about you and how we use it, your rights and how to contact us. If you are submitting a candidate as a recruitment agency partner, it is an essential requirement and your responsibility to ensure that candidates have authorised the application and are aware of this privacy notice. We will not accept agency submissions unless the agency has specifically instructed by a member of the recruitment team. This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business. The Firm When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. Our Commitment Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process. A Note on Privacy Please take a moment to read our privacy notice.. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject. If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice. This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.