Executive Assistant to Partners (12-Month FTC - Maternity Cover)
Location: West End, London, UK
Type: Full-Time | Fixed-Term (12 Months)
Industry: Private Investment / Financial Services
Salary: £65-80,000 depending on experience About the Role:
A leading private investment firm with over $4 billion in assets under management is looking for a highly professional Executive Assistant to support senior Partners. This 12-month maternity cover position is based in the firm's London office and reports directly to the CFO/COO.
This is a high-impact role, ideal for someone who thrives in a fast-paced, collaborative, and discreet environment. You'll be at the centre of the firm's operations, supporting key decision-makers and leading a small admin team.
Key Responsibilities:
Provide high-level administrative support and manage busy diaries
Organise international travel and itineraries across Europe
Supervise Team Assistants and Receptionist; coordinate with EA to the Managing Partner
Format documents, prepare presentations, and draft correspondence
Organise meetings and committees; take and distribute accurate minutes
Process expense claims and manage third-party relationships
Assist with IT coordination, liaising with external tech support
Maintain compliance training records and internal admin systems
Support Investor Relations with travel, CRM updates, AGMs & fundraising
Step in to cover admin team absences when needed
What You Bring:
Bachelor's degree in Business Administration (or similar)
Experience in a similar EA role, preferably within financial services
Detail-oriented and highly organised
Excellent written and verbal communication skills
Emotional intelligence and sound judgement
Comfortable using Microsoft Office and tech systems
Adaptable and service-oriented, with a "can-do" mindset