Are you super organised, detail-focused, and great at keeping everything running like clockwork?
We are looking for an Administrator to support our nationwide team in managing vehicles, compliance, and supplier relationships, ensuring operations stay on track. You will work closely with the Fleet Manager, helping to solve challenges before they affect colleagues or customers. If you thrive on variety, problem-solving, and making sure no detail gets missed, this could be the perfect role for you.
Responsibilities
Provide day-to-day support for all fleet-related activities across the business
Use our fleet management system to track, update, and maintain accurate vehicle records
Communicate with suppliers and third-party providers to keep everything running smoothly
Monitor compliance data and ensure MOTs, servicing, and safety checks are up to date
Manage tolls, congestion charges, and low-emission zone accounts
Handle driver licence checks, parking charge notices, and road tax renewals
Process fleet invoices, challenge incorrect charges, and liaise with suppliers
Monitor telematics data and produce weekly/monthly reports
Keep up to date with relevant legislation and industry best practices
Support with accident reporting, insurance claims, and incident logs
Maintain an organised fleet inbox and respond promptly to queries
Skills
Strong Microsoft Office skills (Word, Excel, SharePoint, Teams) - Excel pivot tables are a bonus
Excellent organisational and time management abilities
Strong written and verbal communication skills
Ability to work independently and stay calm under pressure
High attention to detail with accurate data entry skills
Confidence in building relationships with internal teams and suppliers
Previous fleet administration experience is an advantage but not essential
If you're ready to be the go-to person who keeps the fleet running at its best, we'd love to hear from you. Apply today and let's get moving