The Abbey Stadium & Bentley Road Training Ground
Vacancy listed25/04/2025
Details
Academy Secretary
Department Academy
Reports to Academy Manager
Location The Abbey Stadium & Bentley Road Training Ground
Salary £28,000 to £30,000 per annum
Hours 40 hours per week, including match days and evenings
Role Summary
To undertake the role of Academy Secretary, responsible for supporting all player and team administration, as well as ensuring that all Academy players are registered with the relevant governing bodies in full compliance with the relevant rules.
The role will require excellent interpersonal skills to build trust and relationships with stakeholders within the club, as well as externally across the wider game.
The role requires a dedicated and driven individual, who will relish the challenge to succeed in a fast-paced and innovative environment. An acute acumen for detail and prioritisation is essential, given the high demand to work to set deadlines within the role.
To be responsible for and manage the operational delivery of the programme including all Academy administration, scheduling, logistics management, governing body compliance and communication with key stakeholders (internal & external).
To oversee and direct the safeguarding provision of all safeguarding activities and associated training across the Academy. This will involve ensuring there is an Academy wide awareness of current legislative obligations in respect of safeguarding and to advise and support staff in their roles and responsibilities.
There is an expectation to attend fixtures and training and attendance at schoolboy home games is required, as well as fulfilling the safeguarding responsibilities with the Academy.
Key Job Outcomes
• To maintain efficiency of all Academy football administration matters ensuring compliance for the Academy with all governing body rules and regulations set by the EFL & FA pertaining to youth development. This includes but is not limited to player contracts, registrations, trialist registrations, international clearance where appropriate and contract terminations.
• To act as a point of contact between the Academy and the Premier League/EFL/FA for all administrative/operational/safeguarding matters and attendance at relevant meetings.
• To manage the distribution to Academy players and their parents/guardians all information relating to the arrangement of training sessions and games to provide them as agreed with the Academy Manager with additional information in the form of newsletters and other relevant correspondence.
• Support the development, implementation, monitoring and reporting of all policies and their related activities including but not limited to HR, Health & Safety, EDI and Safeguarding.
• To complete all tour administration, ensuring all necessary rules and requirements are fulfilled in advance of any tours.
• To ensure player information and medical details are collated and updated correctly and passed onto the Head of Academy Medical.
• Oversee and support the recruitment of Academy staff, including ensuring that safer recruitment checks are carried out and recorded accurately on the SCR
• Share responsibility for induction of Academy staff to ensure individuals are supported into their roles and understand the culture and expectations
• Ensure the protection and safeguarding of all staff, ensuring that training is completed by Academy staff in a timely manner
• This role carries a specific safeguarding responsibility – disclosure manager for the DBS Service. This means that the post-holder is required to apply all relevant policies and uphold the clubs commitment to safeguarding children and adults at risk
• To work closely with the appropriate Academy departments to ensure the operation runs effectively and that the a multi-disciplinary approach is followed
• To build strong relationships with host families while managing agreements, logistics and dealing with any concerns as the Designated Safeguarding Officer (DSO) for the Academy
• To develop a comprehensive understanding of all EPPP requirements
• To manage the Academy payroll, ensuring relevant updates and changes are made
• To manage external scout requests
• Commitment to CPD and attending relevant internal and external meeting and training events as and when required
• Communicate all aspects of football rules, regulations and requirements to club staff and advising relevant personnel of club’s obligations and responsibilities
• In liaison with the Head of Academy Recruitment ensure all administrative policies and procedures are adhered to for players entering the Academy on trial
• To liaise closely with the Head of Academy Education in respect of all administrative and logistical arrangements required to deliver a comprehensive education programme
• Act as a super user for the Football Intelligence Platform ensuring the system is being used effectively and kept up to date
• To coordinate all match days for FP, YDP and PDP phases
• To undertake other appropriate duties and attend meetings as requested by the Academy Manager
This job description sets out the key outcomes required. It does not specify in detail the activities required to achieve these outcomes. As a term of your employment, you may reasonably be expected to perform duties of a similar or related nature to those outlined in the job description.
Person Specification
Skills, Knowledge, Qualifications & Experience Required/ Desirable
Education to degree level or equivalent
Valid Full (UK) Driver’s License
Emergency First Aid qualification
FA Safeguarding children workshop
Experience of delivering excellent customer services
Enhanced DBS Disclosure
IT Skills, including Outlook, Word and Powerpoint
Experience of working with player/parents in football environments
Experience in leading/managing an area/people or teams
Experience working in a high performing business environment
Has an understanding of how elite players are developed
Personal Qualities/Attributes
Hardworking and enthusiastic
Excellent organisational skills and attention to detail
Reliable and committed
Ability to work independently and as part of a team
Able to communicate effectively
Willingness to work weekday evenings
Excellent team player and motivator
Application Process
Application Instructions Interested applicants should apply by submitting their CV and Cover Letter, applications which do not include both documents will not be reviewed.
Application Closing Date 6th May 2025
Interview Date(s) 15th May 2025
Start Date TBC
Mission, Vision & Values Mission
Cambridge United aspires to compete at the highest level of the English Football League, whilst operating a financially sustainable football club embedded within the heart of its community.
We are custodians with a collective responsibility to protect and enhance the Club for future generations.
Vision
Creating Memories
We engage current and future generations of supporters by creating memorable moments.
Driving Standards & Performance
We will evolve by driving standards and performance through self-reflection and education.
Enhancing Lives
We are an inclusive Club that is United in Endeavour to enhance lives though the power of sport.
Values
We engage positive and inspiring characters who are committed to serving and strengthening our community, by adopting our 3 keys values.
Teamwork
We achieve more through working together than alone and are United in Endeavour.
Hard Work
We are committed to learning and working towards our pursuit of excellence in everything we do.
Humility
We will celebrate each other’s successes and recognise that no individual is greater than the collective.
Employability Statement Cambridge United FC is committed to promoting equality of opportunity for all staff. We aim to create a supportive and inclusive working environment in which all individuals can make best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit.
Safeguarding Statement Cambridge United FC is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.
For those positions where a criminal record check (DBS) is identified as necessary, this will be carried out in line with other safer recruitment checks.
The post holder will be required to undergo Safeguarding training periodically.
Equality, Diversity & Inclusion
Cambridge United FC is committed to promoting equality of opportunity for all staff and job applicants. We are committed to creating an inclusive workplace and welcome applications from disabled candidates. If you require any adjustments during the recruitment process, please let us know.
We aim to create a supportive and inclusive working environment in which all individuals can make best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit. We do not discriminate on the basis of age, race, nationality, ethnic origin, religious or political belief or affiliation, trade union membership, gender, gender reassignment, gender identity, marriage and civil partnership status, pregnancy and maternity, sexual orientation, disability, socio-economic background or any other inappropriate distinction or characteristic covered by the Equality Act 2010.
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