Administrative Assistant/Officer
Location: Central Library, John Frost Square, Newport, NP20 1PA
Start Date: ASAP
Contract Duration: 5+ Months
Working Hours: Mon – Fri, 09:00 – 17:00, 37 Hours per week
Pay Rate: £ 12.85 per hour
Job Ref: OR16342
Job Responsibilities
Provide efficient administrative support.
Handle general administrative tasks like processing information and updating records.
Support senior staff by managing diaries and meeting arrangements.
Assist staff with day-to-day issues and new employee inductions.
Help with performance management information.
Assist in developing and testing IT systems.
Coordinate with agencies to share information in line with GDPR.
Arrange and facilitate meetings and projects as needed.
Take and distribute meeting minutes.
Ensure statutory checks are completed legally.
Manage office supplies and equipment.
Process orders and safeguard IT equipment and data security.
Monitor petty cash and ensure documentation follows policies.
Person Specifications
Must Have
5 GCSEs (A-C) including English and Maths or equivalent.
Knowledge of standard computer software, Data Protection Act, and GDPR.
Substantial administrative experience in an office environment.
Good IT skills and experience with Word, Excel, email, and internet.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
Organizational skills to manage workload under competing demands.
Attention to detail and accuracy.
Nice to Have
RSA Stage 2, CLAIT, ECDL, or equivalent.
Experience with Welsh Community Care and Information System (WCCIS).
Experience in local government or social services.
Experience with complex clients and trauma-informed environments.
Senior management support experience.
Welsh language skills.
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