Accounts Payable Coordinator - Entry Level
CommonSail Investment Group
Job Summary:
The Accounts Payable Coordinator is responsible for the accurate and timely processing of payments to vendors, maintaining vendor records, reconciling statements, and supporting internal teams in the full-cycle AP processes. This role ensures compliance with company policies, works closely with vendors and internal departments to resolve any payment issues and maintain strong financial controls.
Key Responsibilities:
1. Process vendor payments via check, ACH, and wire transfer; ensure accuracy and adherence to deadlines
2. Perform weekly check selections and validate supporting documentation and approvals
3. Upload and validate payment data using excel CSV files; troubleshoot discrepancies
4. Reconcile vendor statements, resolve outstanding balances, and follow up on aged items
5. Manage vendor inquiries and maintain effective communication regarding payment status, billing issues, and remittance methods
6. Complete monthly vendor billbacks and ensure proper departmental billing
7. Verify and update ACH details for secure and accurate vendor payments
8. Process and track refunds due to overpayments or incorrect remittances
9. Provide invoice processing support in NetSuite, ensuring accurate coding and routing
10. Collaborate with internal teams (procurement, property administrators, finance) to support efficient AP operations
Qualifications:
11. 2–4+ years of accounts payable experience preferred
12. Proficiency in Microsoft Office
13. Strong organizational and time-management skills
14. Ability to meet deadlines, manage multiple priorities, and resolve discrepancies independently
15. High-volume invoice experience (hundreds to thousands per month)
16. Background working with multiple entities or departments
17. Experience in resolving invoice discrepancies and working with vendors
18. Excellent communication and vendor relationship management skills
19. Experience efficiently managing a high-volume AP email inbox and ensuring timely communication with all internal and external contacts
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