Description Position: Marine Coordinator Location: Neville House, North Shields Full Time, Permanent Salary: £30,000 Role Responsibilities Coordinate and administer the day-to-day activities of the Marine Services department, ensuring accurate records and effective operational support. Manage the Pilotage Exemption Certificate process, including applications, assessments, certification records and renewals. Administer the Foyboatmen licensing system and maintain associated compliance documentation. Support the implementation and ongoing administration of the Marine Safety Management System. Coordinate departmental training, emergency exercises, audits and compliance activities, ensuring all records remain current and audit ready. Maintain staff training, certification and medical records in line with statutory and company requirements. Manage departmental procurement, invoicing and financial administration through the ERP system (Oracle). Produce departmental reports, statistics and KPI data for management review. Prepare correspondence, meeting documentation, agendas and minutes, ensuring actions are tracked and completed. Maintain departmental calendars and coordinate meetings, inspections and operational activities. Support marine-related projects and stakeholder engagement activities. Liaise with internal departments, external agencies and port users in a professional and efficient manner. Ensure confidential information and operational records are handled accurately and securely. Develop a working knowledge of Port Marine Safety Code requirements and marine operational procedures. Essential Experience Previous experience in an administrative, coordinator or operational support role. Strong organisational skills with the ability to manage multiple priorities and deadlines effectively. Experience maintaining accurate records, databases and compliance documentation. Excellent written and verbal communication skills, including experience preparing reports, correspondence and meeting minutes. Experience using ERP, database or business management systems. Ability to work accurately with a high level of attention to detail. Ability to work independently and as part of a team within a fast-paced operational environment Experience supporting audits, compliance processes or safety management systems would be advantageous. Knowledge or experience of marine, shipping, logistics, transport or operational environments would be desirable. Knowledge and experience in using Office 365 including Word, Excel, PowerPoint and Microsoft Teams. Benefits 25 days annual leave plus bank holidays, with an extra day off for your birthday Pension scheme - we’ll match up to 5% during your probation and up to 7% on successful completion of your probation Life assurance Health cash plan (dental, optical, prescriptions, and more) Employee Assistance Programme and wellbeing support, including counselling services and weekly on-site physio Personal training budget to help you develop in your role Profit Share Scheme Volunteer days and long service awards Staff engagement activities and wellbeing initiatives throughout the year Free on-site parking, uniform, and refreshments Colleague engagement: fun activities throughout the year, from friendly competitions to taking part in wellbeing awareness days and signing up for a hike with your colleagues!