Sales Administrator Job Description
We are currently recruiting for a Sales Administrator on a 6 month fixed term basis, who thrives in a fast-paced environment.
The successful candidate will be responsible for providing the sales department with administrative and clerical support ensuring a smooth and efficient vehicle handover process.
* Prepare vehicle invoices and associated documentation from order forms.
* Obtain clearance through EXPERIAN regarding possible outstanding finance on all part exchange and all cash purchase vehicles.
* To be familiar with the preparation and submission of new vehicle ordering and ensuring that vehicle receipts correspond with the order submitted.
* Maintain and update New and Used Demonstrator Vehicle Stock
* Arrange transfers of new stock to and from other dealers as directed by Sales Manager
* Ensure new vehicles are adopted in accordance with Company policy and manufacturer's requirements
* Administer used vehicle stock transfers to other branches when required.
* To prepare all stock records (deal bags) appertaining to new and used vehicles.
* Ensure PDI, recon and accessory lines are put on Vehicle Stock Book (VSB) to enable Service Department to raise Job cards
* Post manufacturer's bonuses on new vehicles at point of invoice
* Update costs on all sold vehicles on an ongoing basis and ensure end of month figures are completed when required.
* Complete the necessary paperwork to obtain Road Fund Licences.
* To retain all documents and necessary copies in respect of vehicle stock as per Company policy
* To comply with manufacturer's CSI standards
Key Responsibilities:
* Support the sales team in administrative tasks
* Manage vehicle stock and inventory
* Coordinate vehicle deliveries and collections
* Process vehicle orders and documentation
Requirements:
* Prior experience in automotive industry preferred but not essential
* Strong organisational and prioritisation skills
* Excellent communication skills with ability to communicate at all levels
* Exceptional interpersonal skills
* Excellent attention to detail and methodical approach to work
* Able to meet tight deadlines
* Self-motivated and able to work on own initiative within a team
Working Hours: 37.5hrs, Monday to Friday – 09:00 to 17:30
Salary: £24,375 per annum
Holiday: 22 days + bank holidays
Benefits: Health cash plan, subsidised vehicle purchase and aftersales scheme upon completion of probation
We are an Equal Opportunities Employer