Material Coordinator / Admin Support
ENTRY LEVEL POSITION
Part Time Contract Role: Roughly 20 hours per week for 6 months initially
Aberdeen Based
Oil and Gas Industry
Under direct supervision, responsible for ensuring timely materials goods movements (including goods receipt processing), accurate and appropriate storage and movement of products and inventory accuracy. Also responsible for other daily operations functions of the warehouse which includes various clean-up and housekeeping activities. Experience working in an operations (warehouse) environment is preferred, including knowledge and use of related equipment (Kardex storage unit). Job will also require the performance of other duties and activities as directed. Entry level position. No previous experience required.
The other duties and activities will include providing administrative support to a Technology Design Team. Works under close supervision, with work closely defined and standardized. Performs simple, routine, and repetitive administrative functions. Requires 0-2 years of experience. Entry level position. RESPONSIBILITIES Scope:
Responsibilities will include.
Physical receipt of goods
Checking packaging, shipment details, and delivery documentation
Experience in the use of a forklift is desirable (full training will be provided)
Inspection and verification
Confirm items match the purchase order
Check quantity, quality, specifications, and any required certifications
Record damaged or missing items
System entry (creating the Goods Receipt document)
Enter the goods receipt in SAP
Update inventory stock levels
Note batch/serial numbers if required
Stock Management
Allocation of deliveries to storage location
Organising, storing, and labelling items
Exception handling
Damaged goods
Missing items
Incorrect product delivered
Department Admin
Timesheet Management
Travel Booking & Journey Management
Holiday Administration (Spreadsheet update)
KPI Tracking (Mileage etc.)
Induction Folders (ID Badges)
Stationary & IT consumables
Project Archiving
Updating local Org Charts & Floor Plans
Tay Facility Administration (mail, deliveries etc.)
Use of Microsoft Office packages
General Administration tasks (room booking, meetings etc.)
Interface with Real Estate (Tay Facility)Environment:
Ability to work within an API Q1/ISO 9001 design environment
Adhere to QHSE philosophyATTRIBUTES Attributes:
Positive attitude, eagerness to learn
Determined & self-motivated
Team player
Ability to communicate clearly
Ability to write logically and clearly
Manage tasks independently
Strong attention to detail
Ability to work within strict deadlinesQUALIFICATIONS & EXPERIENCE Qualifications:
No essential qualifications or previous experience required
Full training and ongoing support will be providedExperience:
Experience in a related role such as administration, operations, customer service, logistics, or technical work
Knowledge or awareness of SAP
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients