Admin & Facilities Coordinator page is loaded
Admin & Facilities Coordinator
Apply locations York time type Part time posted on Posted 2 Days Ago job requisition id JR027986
Job Title: Admin & Facilities Coordinator
Reporting to: HR Business Partner
Contract: 6-month fixed term contract
Working Hours: 17.5 per week
Location: York City Centre
Grand Central (GC) is an open-access train operator linking the North East and West Yorkshire with London. We provide the smaller communities on the East Coast Main Line with direct access to London, at affordable prices.
GC may be a small operator in the railway industry, but we have a big impact. We are part of Arriva Rail Services which is formed of Grand Central Rail, Arriva TrainCare and Arriva Road Transport Services (ARTS) and we work closely with Arriva Train Operating Companies.
We are looking for an individual with an administrative background that has a keen interest in supporting with facilities/office management.
The role is 17.5 hours per week (0.5 FTE) and we are happy to be flexible on what the working schedule looks like. Whether you would like to work 4 days per week and shorter hours or 2.5 days per week, we are happy to have a conversation about what meets both your needs, and the business’s needs.
Responsibilities
The Admin & Facilities Coordinator will be responsible for a range of activity within the below areas:
* Provide admin support and assistance to the HR team and Heads of Department.
* Take meeting minutes as required.
* Coordinate the submission of the Ops report on a periodic basis (monthly).
* Facilitate and coordinate the monthly period review.
* Administer and roll out the hot desk booking process within the office to ensure effective use of the space.
* Oversee the authority to travel process and issue competition tickets in line with policy.
* Maintain the GC telephone list
* Maintain building access rights.
* Manage relationships for facility related services.
* Oversee day-to-day office operations, ensuring a clean, organised and safe workplace.
* Assist with employee queries and processing hotel/accommodation booking requests that are required outside of the NEO system.
* Assist the GCHR Officers where required with the administration side of onboarding and offboarding processes.
* Support with the benefits administration processes
* Maintain inventory of office supplies and coordinate procurement as required.
* Process HR purchase orders via Oracle
* Organise adhoc events and conferences, book meetings both internally and externally in line with agreed budgets
* Process deliveries, arrange couriers when required and manage the distribution and posting of mail.
To be eligible to apply, you must:
* Be highly computer literate with advanced Office 365 skills
Benefits
* Unlimited Free Travel for you and eligible immediate family members on all Grand Central services. In addition, we currently offer concessionary travel on other Arriva Trains UK franchises (CrossCountry, Chiltern and Arriva Rail London).
* Access to the entire Headspace library - your personal guide to mindfulness, sleep, focus, movement and more.
* Contributory Pension Scheme: Arriva Workplace Pension Plan (AWPP) provided by Standard Life.
* Employee Assistance Programme provided by Health Assured: free, confidential 24-hour telephone counselling and information services.
* Benefits available upon completion of probation period (3 months):
* Rail Staff Travel - discounted rail travel at 75% on off peak or anytime rail travel within the UK
* Friends & Family Passes- pro-rata allocation of return standard class journeys.
* Company Medical Insurance provided by AXA PPP Healthcare (taxable benefit).
* Cycle to Work Scheme
* Arriva Village employee rewards and benefits scheme
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About Us
Our story began in 1938 when the Cowie family opened a second-hand motorcycle shop in Sunderland, UK. Today, we are a major passenger transport partner providing high quality transport services to millions of people across the UK and Europe every day. We manage a diversified portfolio of passenger transport services and contracts across the UK and mainland Europe, holding leading market positions in many markets across the countries we operate in. Our dedicated colleagues are across 10 countries and help bililions of customers each year. We are reshaping the way individuals and organisations flourish.
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