About The Company:
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.
Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment
About The Role:
Role Overview
We are currently recruiting for a Contract Administrator to join our passionate and driven team based on a government contract covering technical services in London and the South
Your primary responsibilities will include:
Based on Central London sites, with some home working
Hours of Work - 40 hours Monday to Friday
Reporting to - Contract Manager
Key Responsibilities and Accountabilities
* To communicate effectively to the customers and to be aware of possible future opportunities
* Ensuring both internally and externally are updated with the correct information and documentation as required.
* Liaise with ad-hoc tasks allocated by Contract Manager or Cluster Managers.
* Undertake and changes to GPA dedicated documentation including but not limited too organisation charts, H&S documents and provide updates for GPA / OCS meetings
* Support with note taking as required in various meetings.
* Attending WIP calls and having information for the finance teams working on GPA
* Liaising directly with Cluster Managers as required
Record Keeping
* Ensure all relevant documentation is filed on the central drive
General
* Maintain and develop good communication with clients, site based team, suppliers and subcontractors; producing high quality documentation, statistical data and customer reports.
* On-site support with general enquiries, queries from both customer and site based teams.
Essential Skills
* Administrative experience in a busy, pressurised environment
* Attention to detail
* Effective communication skills
* Demonstrated ability to work independently and as a team
* Working knowledge of Microsoft Office software, (Word, Access and PowerPoint)
* Advanced in Excel
* Excellent telephone manner, with strong communication and interpersonal skills
* Demonstrated written and oral communication skills
* High degree of discretion dealing with confidential information
Personal Attributes
* Adaptable to change
* Flexible
* Creative and effective reaction to operational issues
* Ability to influence
* Good Team Player
* High attention to detail and methodical in approach.
* Takes pride in the quality of their work and that of their business.
* Enthusiastic about technical compliance and safety.
* Supportive and authoritative in leading teams.
* Commercial awareness and understanding.
* Strong customer focus and sensitivity.
Person Specification
* Effective Communication skills: Able to adopt communication to audience and create effective written documents and reports. Able to develop, maintain and manage relationships with a variety of stakeholders.
Security Clearance
* This role will require Security Clearance through Home Office Vetting
How to Apply:
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
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