Job Description
1. £12.31 per hour
2. Monday to Friday
3. Full-time - open to part time hours subject to meeting the needs of the service
4. Duration: 3 months with possibility of extension
Duties include:
5. Provide a full secretarial support service to the team and other professionals.
6. Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality. This also includes minute taking, audio typing and shorthand/note taking.
7. Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photo copying, binding and ensure relevant files are available for meetings.
8. Responsible for recording and maintaining reports relevant to the department e.g. salaries & wages, annual leave, sick leave, maternity leave, carers leave and special leave.
9. Contribute to the collection and collation of statistical information on a regular basis.
10. Update/search information on client database (Paris/Socare) as required
11. Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items. This will include the writing and drafting of routine letters for signature. .
12. Establish effective communication processed between members of the team by liaising with relevant staff.
13. Dealing with telephone calls and enquiries and taking relevant action as appropriate.
Criteria:
14. 5 GCSE’s (Grades A-C) including English Language or equivalent or higher educational standard* plus 1 year of administrative / clerical experience
15. OR 3 years administrative / clerical experience
16. 6 months experience using Microsoft Office including Outlook, Powerpoint, Excel, and Word
17. Experience preparing a variety of documents including minutes, letters, reports, and presentations
18. Experience of diary management and co-ordinating meetings
19. Hold a full current driving licence which is valid for use in the UK and have access to a car on appointment.
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