Great Western Hospitals NHS Foundation Trust
Medical Secretary
The closing date is 02 June 2026.
We are seeking a Medical Secretary to join the Women and Children’s Administrative team, providing full secretarial and administrative support to the Division, clinical staff and Safeguarding team within Women and Children’s Administration.
Responsibilities
* Prioritise workload according to service requirements and urgency; working on own initiative and referring to the appropriate manager as required.
* Use Microsoft Office IT packages and databases to provide efficient, high quality admin services including audio typing.
* Type correspondence relating to consultants’ work.
* Complete administrative tasks and typing relating to oncology, including organising appointments following MDT.
* Ensure each patient who has an episode of care in the Department has all the relevant details relating to their care correspondence, diagnostic investigation reports etc. documented and filed appropriately in the notes, as soon as practicable upon receipt/despatch.
* Arrange appointments as necessary.
* Act as the main point of communication with patients and their families, GP's and other health care staff to facilitate the smooth running of the department and the service.
Qualifications
* 4 GCSEs at Grade 5 and above, including English Language (or equivalent).
* Demonstrable working knowledge of Microsoft packages (esp. Word).
* Evidence of further learning and development.
Experience
* Experience of working within an office environment.
* Ability to prioritise workload.
* Ability to work effectively independently and as a team.
* Ability to work flexibly and manage a large workload in a challenging environment.
* Knowledge of medical terminology.
* Experience working in an NHS setting.
* Knowledge of safeguarding processes.
* Experience of audio typing.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a submission for Disclosure and Barring Service check.
Salary: £25,760 to £27,476 a year pro rata.
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