Overview
Senior Accounts Payable Specialist role at Biocair. Reporting to the Global AP and Treasury Manager, the Senior Accounts Payable Specialist is an important role within the Global Finance team at Biocair.
The role will involve a number of duties, with the majority being reviewing and posting of a high volume of Direct and Overhead invoices across a variety of regions. The role will also require the oversight and mentorship of a defined scope of AP Specialists, as well as leading the development and implementation of process improvements and standardisation, and leading training as well as raising awareness of AP processes within the function and across non-finance colleagues. The role will closely interact with Accounts Receivable, Treasury, Procurement and Costings teams, providing critical support to the efficient, timely and accurate payment of supplier invoices. The role will also assist in maintaining positive working relationships with internal Biocair teams as well as building and maintaining relationships with multiple suppliers across the various regions and globally.
Responsibilities will include:
* Posting a high volume of direct and indirect cost invoices onto an internal accounting system, including invoices from multiple international suppliers in different currencies and across different regions.
* Liaising with Operations and Costing to resolve cost discrepancies as compared to estimated costs or established supplier tariffs.
* Submitting supplier disputes and following through to resolution.
* Managing regional mailboxes in an efficient and timely manner.
* Responding to supplier inquiries for remittance advices.
* Monthly reconciliations of invoices to supplier statements.
* Working alongside Procurement to assist in supplier set-ups.
* Leading Procurement and Costing meetings to ensure all queries are completed to resolution.
* Identifying, developing and implementing process improvements to strive for maximum efficiency across all regions.
* Mentorship of AP Specialists including first point of contact for specific tasks.
* Point of contact for Audit requests.
* Working alongside the Global AP Manager to identify training requirements within the AP team.
* Training of new employees in AP processes.
* Confirming and maintaining vital banking information to ensure compliance with internal and external audit standards.
* Providing ad-hoc support to the Finance team during Audit periods.
* Processing of Employee expenses.
Company values matter, and the successful candidate will be expected to operate in line with them as we strive to be the provider of choice for specialist logistics solutions to the global scientific community; based on the highest levels of care, expertise and precision; enabling our customers to retain absolute focus on research and development.
Key competencies
* Studying an Accountancy Qualification or previous experience of a similar role
* Experience with Microsoft Office products, particularly Outlook and Excel
* Experience using Sage X3 or a similar system
* Proven experience working in an accounts environment, managing master data processes
* Strong organisational skills and keen attention to detail
* Excellent project management skills and prioritisation
* A positive, “can do” approach to work
* Ability to work to tight deadlines and balance multiple priorities
* Ability to question and investigate
* Ability to follow and understand processes
* Comfortable working independently and as part of a team
* Excellent communication skills and ability to build and manage relationships with stakeholders at various levels
* Propensity to embrace technology and drive digital innovation
Benefits
* Between £25,800 - £30,800 per annum depending on experience
* Discretionary bonus scheme
* A generous non-contributory pension
* 25 days holiday and the option to buy/sell 5 days per annum
* Birthday Leave
* Life Assurance
* Group Income Protection
* Private Medical Insurance
* Wellness Programme
Please note this is a 9 month FTC, 40 hours per week, Monday to Friday 08:30 to 17:30 and the role is offered as hybrid from our Cambridge office (CB22 3EG) with up to 2 days per week working from home.
This is a UK based role and the right to live and work in the UK will need to be established during the recruitment process. Please note we are not currently a Home Office visa sponsorship licence holder.
Please note applications for this role will close on Tuesday 23rd September.
Biocair provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Accounting/Auditing and Finance
Industries
* Transportation, Logistics, Supply Chain and Storage
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