Group Procurement Executive - 12 months FTC
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K3 Capital Group is a Private Equity owned Advisory and Professional Services organisation that provides a wide range of solutions to SME and Mid-market Corporate clients. The group consists of 20 businesses and has offices across the UK and in several International territories. The group is dynamic in nature and growing continually both organically and through acquisition.
Main Job Purpose
K3's procurement policy establishes a structured framework for sourcing goods and services at K3 Capital Group Limited, its wider corporate Group and group and its subsidiary companies ( K3 ). It aims to ensure that procurement practices are consistent, efficient, ethical, and aligned with the firm's strategic objectives while promoting sustainability and social responsibility.
The Group Procurement Executive will have responsibility for implementing and maintaining the Group's procurement policy and supply chain in respect of qualifying contracts.
Joining the Group on a 12 month Fixed Term Contract, this role involves close coordination with and working under the direction of the Finance, Operations, and Legal teams on policy implementation, supplier management, and contractual compliance.
Key Responsibilities
Working closely with and under the direction of Group Operations Director, Group General Counsel and Financial Controller:
Needs Assessments Conduct Needs Assessments along with other key stakeholders to review new procurement requests submitted by internal stakeholders.
Supplier Identification and Evaluation Research and identify appropriate suppliers;
Evaluate prospective suppliers, products and services in line with Group procurement standards and needs assessment.
Tender/RFP process Leading pre-qualification processes and where applicable, management of any RFPs;
Collating information and presenting a summary of findings/risks to applicable internal stakeholders for input and comment;
Final proposal to be submitted to relevant decision makers for approval, which varies by contract.
Contract negotiation Working with Group Operations to negotiate contracts, identifying the most appropriate solution for the Group in line with its procurement principles.
Supplier onboarding On boarding of suppliers;
Conducting and maintaining KYC on suppliers.
Contract review and execution Engaging Legal on contract review;
Contract sign off by authorised approver.
Performance monitoring of suppliers against KPIs.
Supplier management and list management Maintaining an approved directory of key Group preferred suppliers and blacklisted suppliers;
Consolidation of suppliers for services delivered across the group.
Contract Renewal Tracking contract renewal dates
Ensuring contracts are reviewed and renewed, where applicable, in good time ahead of termination.
Additional Areas
Working with Department Leads to identify process improvements where necessary to manage the overall direction and evaluation of procurement across the K3 Capital group of companies.
In collaboration with Group Finance and Group Operations, identifying and harmonising supplier contracts for any business acquisitions
Providing ad-hoc support to Group Finance and Group Legal & Group Operations where appropriate.
Required Skills & Experience
None specifically – previous procurement experience preferred.
Minimum 5 years' experience in an organizational with a proven ability to effectively project manage.
Office management experience desirable
Strong organisation and time management skills
Excellent decision-making skills with a proven ability to multitask and effectively prioritise
First class communication and interpersonal skills
Strong analytical and problem solving skills
Proficient in MS Office (Word, Excel, Outlook and PowerPoint)
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