Main area Administration Assistant Grade NHS AfC: Band 2 Contract Permanent: Mon-Fri 9.00-17.00 Hours Full time - 37.5 hours per week (Hours can be discussed during the interview.) Job ref 338-7349947-25
Employer Humber Teaching NHS Foundation Trust Employer type NHS Site Mary Seacole Building (Trustwide) Town Willerby Salary £24,465 pro rata Salary period Yearly Closing 09/09/2025 23:59
Administration/ Reception Assistant
NHS AfC: Band 2
Humber Teaching NHS Foundation Trust are proud award winners of the HSJ Provider of the Year 2019
Job overview
Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role.
We are looking for a Full time Administration/ Reception Assistant to join our team. In this role, you will be responsible for carrying out various administrative tasks that help coordinate teams within Humber Facilities Services effectively. This position requires a proactive approach, enabling you to manage and prioritise your workload independently.
Additionally, you will lead the effort to open the reception area and prepare the space to create a welcoming environment for staff and visitors upon their arrival. Your attention to detail and organisational skills will be essential in establishing a smooth and professional atmosphere.
Please note that this is a mobile position, requiring travel across theTrust’s sites. Working hours are Monday to Friday, 9:00 AM to 5:00 PM, but these can be discussed during the interview.
Main duties of the job
* Provide efficient and confidential administrative support to Humber Facilities Services, including Catering, Domestic Services, Portering, Reception, and Security.
* To be able to answer queries, utilise skills in problem solving, chasing, and progressing queries.
* Scanning and photocopying, filing, word processing, and completing reports in a timely way, ensuring deadlines are met.
* Manage all communication effectively (electronic, paper and verbal) in a confidential manner, document as appropriate and disseminate information received to their intended recipients.
* Work without direct supervision in a conscientious, professional, and diligent manner.
* Update and send to all sites order forms and allergen information.
Working for our organisation
We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website
We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.
We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you’ll need to get you started.
We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.
Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.
We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.
From city to countryside, market towns to moors you’ll find a place to call home including some of the most affordable places to live in the UK.
Detailed job description and main responsibilities
For further details with regard to this vacancy please refer to the detailed Job description and Person Specifications attached.
Person specification
Qualifications, Education and Training
* Knowledge of office/reception procedures and work tasks.
* Knowledge of the Humber Teaching Foundation Trust and its Services.
* Level 1 Maths and English or equivalent.
* Level 2 Maths and English or equivalent.
* Knowledge and application of a range of office/reception based procedures and work tasks.
Knowledge and Experience
* Experience of using a range of MS Office applications e.g. Word, Excel, Outlook, Teams etc
* Experience of working with the general public.
* Demonstrable experience undertaking office/reception based procedures and work tasks.
Skills, Competencies and Personal Qualities
* Able to plan and prioritise effectively and efficiently.
* Ability to work independently and part of a team to achieve work objectives.
* Ability to demonstrate ethical values and attitudes within a culture of equality and diversity
* Ability to multi-task and think creatively to reach solutions.
Our recruitment team have shared their top tips to support you when you are ready to make your application. Please ensure that you read this before starting your application.
Please note that if there is a high volume of applications we reserve the right to close the vacancy earlier than the advertised closing date.
This post will be subject to successful completion of a 6 month probationary period where applicable, further details would be included within any offer letter.
Where operationally feasible the Trust supports agile working, there is an expectation of attendance of 1 day per week at a Trust site as a minimum operationally. Unless specifically stated in the advert that a role will have home as the base of work, all roles will have the option to work from a Trust base if remote working is not for you.
If required for the post the ability to commute within the Trusts geographical area with access to the appropriate means of transport would be essential.
We will apply for a Disclosure from the Disclosure & Barring Service for the successful candidate if this is required for the post.Anyone applying for a position which involves a regulated activity will require an enhanced Disclosure & Barring check and that the disclosure will, where appropriate to the role, include information against the Independent Safeguarding Authority barred lists for working with children or working with adults or both.
IMPORTANT: Should your application be successfully shortlisted, you will be contacted to attend an interview electronically to the email address provided at the time of the application. It is important therefore, that you CHECK YOUR EMAILS/NHS JOBS ACCOUNT on a regular basis.
If you are not contacted by the Trust within six weeks of the closing date of the vacancy, your application will have been unsuccessful on this occasion. We would however like to thank you for the interest you have shown in the Humber Teaching NHS Foundation Trust.
On 1 July 2024, NHS England strengthened its commitment to supporting employees already working for the NHS who wish to embark upon an apprenticeship to aide career development.
To ensure these staff do not experience a detriment to their basic pay, the salary for duration of the apprenticeship will be consistent with their current pay or the rate paid to other apprentices, whichever is higher (subject to eligibility criteria)
This change supports exiting NHS employees to undertake a formal apprenticeship programme which, upon completion, would qualify them for a role where the evaluated pay band is the same or higher than the band of their current post.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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