Legal Secretary
Sheffield, S20
£25,000 - £26,000
Monday – Friday 9am – 5pm
Looking for someone to start as soon as possible
Description
We are currently recruiting for a Legal Secretary experienced in Conveyancing on behalf of a well-established law firm. This is an excellent opportunity for a proactive and organised individual to join a reputable legal practice in a key support role.
The successful candidate will be responsible for delivering high-quality administrative and secretarial assistance to fee earners.
This position plays a crucial role in ensuring the smooth day to day running of legal operations, including the preparation of legal documents, management of case files, and professional client communication.
Responsibilities
Provide comprehensive support to fee earners, including audio typing, copying typing, drafting letters, legal forms, contracts and completion statements
Draft, format and proofread legal documentation such as contracts, transfers, leases and Land Registry forms
Conduct and manage property-related searches (Land Registry applications, local authority, environmental, flood risk etc.) and follow-up communications
Use Land Registry portal and handle requisitions as needed
Organise and maintain client files - opening, updating and closing ensuring they are accurate, compliant and securely stored
Act as a key point of contact for clients, estate agents, mortgage lenders, local councils and other third parties to coordinate information and timeline
Deal with incoming calls, emails, correspondence and mail managing expectations and triage tasks effectively#
Manage solicitors diaries, schedule appointments and coordinate meetings efficiently
Assist with processing invoices, billing and liaising with accounts as required
Maintain confidentiality and professionalism in handling sensitive client data and documentation.
Person Specification
Prior experience within the Conveyancing
High-speed and accurate audio typing skills
Confidence using digital dictation systems and case management software
Proficiency in Microsoft Office (Word, Outlook, Excel).
Strong organisational and multitasking abilities
Excellent communication and interpersonal skills