We are part of a leading international group of fertility specialists, including CREATE Fertility and IVI London, providing world-class reproductive healthcare across the UK.
Our clinics are at the forefront of innovation, offering Natural and Mild IVF meaning,gentler, safer approaches that use little to no fertility medication alongside a full range of advanced treatments, including IVF, IUI, ICSI and fertility preservation.
Together, we are committed to evidence-based treatments, cutting-edge technology and personalised, patient-focused care helping to give every patient the best possible chance of success.
Role Purpose
The Cryostorage administrator will assist the lab team in all aspects of management of cryostorage in accordance with the Human Fertilisation and Embryology Authority (HFEA) Act and relevant professional Codes of Conduct. The Cryostorage administrator maintains full and proper records, as well as participating in data analysis, audit and research to ensure a high quality of services is provided to patients.
Duties and Objectives
* To assist in the effective day to day management of the Create/IVIRMA embryology cryostorage module with reference to consent periods, notification to patients of consent expiry, renewal of consents and discard of samples with reference to the timeframes specified by the HFEA.
* To assist in the development and running of online systems for consents renewal and payments for storage.
* To correctly and accurately enter data into the clinic database and maintain this database up to date at all times.
* To be responsible for monitoring of consent periods of samples stored in cryotanks.
* To update the database as necessary and contact patients with samples in expiry.
* To coordinate with the administration on payments for storage.
* To manage renewal of consents in appropriate timeframes taking into account the requirements of the HFEA.
* To manage cryo equipment across all sites including storage dewars, alarms, delivery of liquid nitrogen.
* To manage requests for discard including proper completion of consent forms, advisory notices, communication with patients and the final authorisation of the discard.
Other Responsibilities
* To have responsibility for the health, safety and welfare of others and to comply at all times with the requirements of the health and safety regulations.
* To ensure confidentiality at all times, only releasing confidential information obtained during the course of the employment to those acting in an official capacity and in accordance with HFEA regulations.
* To act in accordance with the Data Protection Act.
* To work at all times as part of Create Health Clinic
Qualifications
* Educational Background: GCSE or equivalent experience. Some experience in Quality management, use of computers and database systems is desirable.
Experience / Personal Specification
To have to knowledge of:
* Medical records filing system/database
* Clinic procedures where necessary
* Health and Safety at work and data protection legislation
* Human Fertilisation and Embryology Authority (HFEA)
* Ability to prioritise effectively and manage a heavy workload.
* Good interpersonal skills.
* Excellent communication skills: verbal and written.
* Sound word processing skills
* Ability to work under pressure.
* Ability to work with minimum supervision
* Possess an awareness of confidentiality and ability to be discreet.
* Ability to be assertive
* Knowledge of word processing packages such as Word and PowerPoint.
* Knowledge of databases
* Knowledge of medical terminology health service experience
* Ability to be sympathetic and empathetic
* Knowledge of word processing packages such as Word and PowerPoint.
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