About Us:
Rapid Resource are an agency supplying skilled contractors across a variety of sectors. Our team prides itself on delivering top-tier support to both our clients and our contractors. We're now looking for a proactive and well-organised Office Administrator to help keep everything running smoothly behind the scenes.
About the Role:
This role is Office Based: Monday - Friday. 9am-5pm.
As our Office Administrator, you’ll play a vital role in supporting the day-to-day operations of our team. This is a varied and hands-on position perfect for someone who enjoys multitasking, problem-solving, and working closely with both internal teams and external contractors.
Key Responsibilities:
* Travel Coordination: Book hotels and travel for contractors when required.
* Certification Checks: Ensure contractor certifications and compliance documents are valid and up to date.
* Payroll Support: Gather timesheets, assist in verifying hours worked, and liaise with payroll for timely payments.
* Administrative Support: Handle incoming calls and emails, maintain digital and paper filing systems, order office supplies, and keep general office operations organised.
* Contractor Onboarding: Assist with onboarding new contractors by collecting documentation and ensuring compliance with internal processes.
* Communication: Act as a point of contact between contractors, clients, and internal staff—ensuring clear and professional communication.
* General Support: Jump in where needed to help various departments with ad hoc tasks or project work.
What We’re Looking For:
* Confident and Self-Motivated: You take initiative and don’t need constant supervision to get the job done.
* Team-Oriented: You work well with others and bring a positive, can-do attitude to the office.
* Strong Communicator: You're comfortable talking to contractors, clients, and colleagues, both in person and over the phone/email.
* Highly Organised: You can juggle multiple tasks, keep things in order, and meet deadlines.
* Detail-Oriented: You check the small stuff—because in this role, it really matters.
* Flexible: You’re adaptable and willing to help wherever needed.
Requirements:
* You must have previous experience in an office admin role to be considered for this role. Experience in a recruitment or contractor-based environment is favourable.
* Strong IT skills—comfortable with Microsoft Office but you must be a proficient user of Excel.
* Understanding of payroll basics and compliance (experience working with contractors is a plus).
* Ability to manage confidential information with discretion.
What You’ll Get:
A supportive, close-knit team environment.
The chance to make a real impact in a growing agency.
Variety in your day-to-day tasks